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I have an idea that I can generate checks through banklogin through a third-party website, and then withdraw cash through the checks. Is this a feasible process? What do I need to do?
Features of the formation and sending of an electronic check to the buyer
With the recent cash reform, stores have the ability to send an electronic check (ECH) instead of a paper check. This made it much easier for entrepreneurs in many areas of the retail business. How to generate and send an electronic check to the buyer will be discussed in the article below.
The essence of an electronic check
Eextended the requirement to issue checks even to self-employed entrepreneurs. The advantage of the innovation is that it became possible not to print fiscal documents, but to provide them in electronic form. In most cases, the digital version is only an addition to the paper check, which is still necessary to generate.
The same information is used to print a paper check and generate an electronic one.
Also, the law made any check options equal in rights. Now it doesn't matter in what form the consumer presents them to the seller or the court. A paper check generated in a store by an online cash register and a printed version of an electronic document will have the same legal force . After all, you can check its authenticity at any time using a smartphone and mobile Internet.
ECH brought noticeable relief to the owners of online stores. Now they can easily comply with legal requirements by providing the buyer with an electronic receipt document immediately receiving payment for the item. To do this, the client just needs to provide his phone number or e-mail.
The ECH information is absolutely identical to those in the online cash register receipt, therefore, over time, paper documents may become optional.
Areas of application of the electronic check
In addition to a paper check, its electronic version must be provided to the buyer in absolutely all cases. But by default, stores have the right to provide only a document printed at the online checkout.
The ability to send an electronic check is more important for selling goods and services remotely. In this case, there is no need to transfer a physical document to the client. After all, the digital version cannot be forgotten to be put in the box or lost. The buyer will have it immediately after making payment for the goods.
Over time, the scope of issuing EC to the buyer will expand. For example, starting this year, when making purchases in vending machines, a QR code is displayed on the screen, after reading it, the client gets access to his digital receipt document.
Differences between an electronic check and a paper one
Although from a legal point of view, the paper and electronic versions of the check are absolutely the same for the buyer, there may be differences in their details due to the specifics of the formation of documents.
The main differences are as follows:
- In the paper version of the SSN of the entrepreneur or legal entity, it is mandatory to indicate, and in the electronic version it is optional.
- In the electronic version, the taxation system is required, and in the paper version - optional.
- In the paper version, the requisite "SSN of the cashier", "Full name of the cashier", "Name of the document" and the QR code are required, but in the electronic version they are not.
Most of the differences between a paper check and an electronic one are of a technical nature and are not important to the buyer.
When do I need to send an email check?
It is necessary to send an electronic check to the buyer in three cases:
- When using automated systems for settlements without physical contact between the buyer and the seller, that is, when paying on the Internet.
- If, before issuing a paper check, the buyer asks for an additional electronic version of the document to be sent to his phone.
- EC is sent to policyholders when purchasing insurance policies from agents.
Thus, ECH is used in cases where it is technically feasible or there is a need to send it to the buyer or seller.
Who is required to send an electronic check?
By law, the payment agent must send the electronic check, that is, the one who actually accepts the money from the buyer. In a regular retail store, the cashier should do this by entering the client's phone or email into the program for accounting.
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Dozens of words can be encrypted in a QR code
When purchasing goods from vending machines equipped with a display, ECH is not sent at all. The information encrypted in the document is displayed on the screen in the form of a QR code, which the customer can read with a smartphone.
In case of distance selling, the following company is obliged to send an electronic check:
- When paying by cash on delivery - the postal operator, which in most cases is the Russian Post.
- When renting an online cash register, an operator providing the corresponding service.
- When paying through payment aggregators - a payment aggregator.
- When paying in a regular store - directly the entrepreneur or OFD, with whom the contract has been concluded.
Most of the payment aggregators and OFDs offer their clients the services of sending e-mails. The process takes place automatically with the help of programs for trade automation. This service is paid, but it relieves entrepreneurs from worry about compliance with cash legislation.
When you can not send an email check
Sending an electronic check requires certain technical conditions that an entrepreneur does not always have.
In hard-to-reach areas, you may not use CCP at all
Therefore, identifies a number of cases when a store has the right to issue only a paper receipt document:
- The outlet is located on the territory of military facilities, FSB facilities, foreign intelligence agencies, and state security.
- The locality is on the list of localities remote from communications.
- The buyer has received a paper check and does not require an electronic version to be sent.
The list of cases when it is possible not to send an electronic check is rather small. Therefore, entrepreneurs should always be ready to send it to the buyer on demand.
Algorithm and options for transmitting an electronic check
Provides for two options for providing an electronic check to the buyer: by phone in the form of SMS and by e-mail. Moreover, it is not necessary to send a document in the form of an image or text - it is enough to indicate in the message a link to a page where you can get acquainted with the ECH for free and print it. In this case, the lack of access to the Internet for the buyer does not matter.
The algorithm for providing ECH is as follows:
- At the time of purchasing the goods, the buyer informs the seller about the desire to receive an ECH (when buying on the Internet, this is not required) by providing a phone number or e-mail. You do not need to sign your consent to the processing of personal data.
- The cashier enters the data provided by the buyer into the program. When buying on the Internet, this happens automatically when the user is authorized. The use of discount cards makes it much easier to identify regular customers.
- Sending ECH to the buyer.
Formation and sending of an electronic check does not have to take place on the store equipment. Entrepreneurs can entrust this work to an intermediary, for example, a CRF, providing him with the necessary information.
For self-sending of ECH, you need special programs for trade automation. Although some manufacturers of online cash registers have already begun to build this function into the basic software of their equipment. In this case, SMS are paid additionally according to tariff plans. Usually the cost of one message is in the range.
The buyer does not have the right to demand an electronic check after receiving his paper version in his hands. The entrepreneur does not even have the technical ability to fulfill such a requirement. But the client can always view and print a digital copy of the document by scanning the QR code on a paper receipt using a special FTS application (Google Play and App Store).
Terms of sending an electronic check
The timing of issuing ECH to clients was not regulated until the adoption. Therefore, numerous experts advised using the outdated requirement of the need to generate a fiscal document within 5 minutes after payment for the goods.
Now the deadline for issuing ECH is clearly marked. The document must be handed over to the buyer subject to two conditions:
Thus, online stores have gained the right to take their time and send electronic receipts in a single pool at the end of the working day.
- no later than the next business day after payment for the purchase;
- until the receipt of the parcel from the postal operator or courier.
Check verification methods
A customer has two options for verifying an electronic check for authenticity. But they only work if the resulting document link actually exists. Otherwise, it will not be possible to find the ECH in the database.
You can notify the tax office about the absence of a check in the database through the application
The first option is to check the authenticity of the ECH on the OFD website, the second - through the application “Checking the cash register receipt” by downloading it to the gadget in the Google Play store and the App Store. In both cases, you will need to enter several unique check details in the specified fields.
In some cases, the link received on the phone can lead directly to the ECH posted on the OFD website. In this case, additional verification of the document's authenticity is not required.
It took several years to settle all the questions about how to send an electronic check correctly. Nowadays, technical tools allow entrepreneurs to easily and quickly comply with legal requirements and provide buyers with access to digital receipt documents.