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In this topic, we indicated that it is not at all necessary to be at the legal address. This way, you will have an additional guarantee that an inspection will not suddenly come.
At the very least, you will have time to prepare. But what is more important is not even the fact that they will come to you, but the safety of the information. Now we will give you a life hack on how to achieve this in any place.
Whatever you do, we advise you to set up a remote server and transfer at least part of the infrastructure to it. This way, you will be able to store all commercial and simply important information not on office computers, but on the server.
What does this give?
1. All work data will be available from anywhere. You, as a manager, will be able to connect at any time and control employees' documents, track their activity and receive any information. Even on vacation on the beach;
2. On office machines, if everything is configured correctly, there will be no compromising information, as well as data constituting a commercial secret. As practice shows, no matter what serious rules and control measures you introduce, something can be saved on the disk due to the carelessness of employees. This means that if a force majeure happens and they come, the inspectors will be able to obtain this data. The employees of the Federal Tax Service and the Economic Security and Anti-Corruption Department burst into the office at lightning speed, remove employees from their computers and immediately put their people in charge of them.
3. A remote server allows you to create any number of workstations and share information flows between employees. Any business optimizes taxes one way or another, almost everywhere there is so-called "double-entry bookkeeping" and other information that not only should not fall into the hands of regulatory authorities or competitors, but also not everyone within the company should have access to it. It is necessary to ensure that no one except the chief accountant and the owner has access to the place. In some cases, access can be granted to someone temporarily.
4. The manager or responsible employee can selectively or completely "cut off" access to the remote server for all users at any time. It is better if there are several responsible people, since someone may be unavailable or compromised. Or you can make it so that the system itself turns off in case of some pre-defined suspicious actions;
5. This is protection against leaking and stealing information by fraudsters. Now there is powerful software that an employee can accidentally or deliberately download to their PC, and which will leak data. It is more difficult to access a correctly configured remote server;
6. If inspectors seize the equipment, you will not lose data, since ill-wishers will not find anything on it, and you will also be able to continue working from new machines, simply by connecting to your server. This way you will not lose time and business processes will not be frozen. Often in such cases, work is paralyzed for months, but for you a few hours will be enough;
7. It will be more difficult for the Tax Service, Rosfinmonitoring and even banks to track the activity of your staff. Modern software scans computers from which the user logs into the client bank or sends reports to the tax service. VPN or Proxy are not enough here. Everything is collected to the maximum: logs, cookies and other user identifiers.
Different methods have been invented for different situations, but in general the picture is as follows. We see only advantages in remote servers. How to set up and configure a virtual server, as well as when it is appropriate and when it is not, we will write further.
At the very least, you will have time to prepare. But what is more important is not even the fact that they will come to you, but the safety of the information. Now we will give you a life hack on how to achieve this in any place.
Whatever you do, we advise you to set up a remote server and transfer at least part of the infrastructure to it. This way, you will be able to store all commercial and simply important information not on office computers, but on the server.
What does this give?
1. All work data will be available from anywhere. You, as a manager, will be able to connect at any time and control employees' documents, track their activity and receive any information. Even on vacation on the beach;
2. On office machines, if everything is configured correctly, there will be no compromising information, as well as data constituting a commercial secret. As practice shows, no matter what serious rules and control measures you introduce, something can be saved on the disk due to the carelessness of employees. This means that if a force majeure happens and they come, the inspectors will be able to obtain this data. The employees of the Federal Tax Service and the Economic Security and Anti-Corruption Department burst into the office at lightning speed, remove employees from their computers and immediately put their people in charge of them.
3. A remote server allows you to create any number of workstations and share information flows between employees. Any business optimizes taxes one way or another, almost everywhere there is so-called "double-entry bookkeeping" and other information that not only should not fall into the hands of regulatory authorities or competitors, but also not everyone within the company should have access to it. It is necessary to ensure that no one except the chief accountant and the owner has access to the place. In some cases, access can be granted to someone temporarily.
4. The manager or responsible employee can selectively or completely "cut off" access to the remote server for all users at any time. It is better if there are several responsible people, since someone may be unavailable or compromised. Or you can make it so that the system itself turns off in case of some pre-defined suspicious actions;
5. This is protection against leaking and stealing information by fraudsters. Now there is powerful software that an employee can accidentally or deliberately download to their PC, and which will leak data. It is more difficult to access a correctly configured remote server;
6. If inspectors seize the equipment, you will not lose data, since ill-wishers will not find anything on it, and you will also be able to continue working from new machines, simply by connecting to your server. This way you will not lose time and business processes will not be frozen. Often in such cases, work is paralyzed for months, but for you a few hours will be enough;
7. It will be more difficult for the Tax Service, Rosfinmonitoring and even banks to track the activity of your staff. Modern software scans computers from which the user logs into the client bank or sends reports to the tax service. VPN or Proxy are not enough here. Everything is collected to the maximum: logs, cookies and other user identifiers.
Different methods have been invented for different situations, but in general the picture is as follows. We see only advantages in remote servers. How to set up and configure a virtual server, as well as when it is appropriate and when it is not, we will write further.
