Card Scanner 200 user manual

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Designed by 2009 Xerox Corporation. All rights reserved. Xerox and the red sphere logo are trademarks of Xerox Corporation in the United States and other countries. Documentation 2009 Visioneer, Inc. All rights reserved The Visioneer name and logo are registered trademarks of Visioneer, Inc. Reproduction, modification or translation without prior written permission is prohibited, except as permitted by copyright law. PaperPort brand names and logos are registered trademarks of Nuance Communications, Inc. The name and logo NewSoft Presto! BizCard are registered trademarks of NewSoft Technology Corporation. ArcSoft PhotoImpression is a registered trademark of ArcSoft, Inc. Kofax and Virtual ReScan are registered trademarks and VRS is a trademark of Kofax Image Products, Inc. Adobe, Adobe Reader, and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and other countries. This product uses the Adobe PDF logo. Full access to Adobe software functionality is only available if you have any Adobe product installed on your computer. Microsoft is a US registered trademark of Microsoft Corporation. Windows and SharePoint are registered trademarks of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, ZyLAB International, Inc., All Rights Reserved. All other products mentioned in this document may be trademarks of their respective companies. Information is subject to change without notice and does not constitute any obligation on Visioneer. The software described is provided under a license agreement. Use and copying of the described software may only be in accordance with this agreement. It is illegal to make copies of the software in any medium, unless otherwise specified in the license agreement. In the absence of Visioneer's written consent, no part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or information storage and retrieval systems, nor may it be translated into another language. for any purpose, except for personal use by the licensee and subject to the specific terms of the license agreement. Part Number: Restricted Rights Notice Use, duplication, or disclosure is subject to restrictions in Subsection (c) (1) (ii) of the Rights in Technical Information and Computer Software Clause FAR14. Materials scanned by this product may be protected by federal laws or other regulations such as copyright laws. The buyer is solely responsible for non-compliance with these laws and regulations. copying or disclosure is subject to limitations in FAR14 subsection (c) (1) (ii) of the Rights in Technical Information and Computer Software. Materials scanned by this product may be protected by federal laws or other regulations such as copyright laws. The buyer is solely responsible for non-compliance with these laws and regulations. copying or disclosure is subject to limitations in FAR14 subsection (c) (1) (ii) of the Rights in Technical Information and Computer Software. Materials scanned by this product may be protected by federal laws or other regulations such as copyright laws. The buyer is solely responsible for non-compliance with these laws and regulations.

Contents Contents Congratulations on your purchase! Xerox Card Scanner Package Contents What you need to operate the scanner Documentation Installation Preliminary operations Step 1. Installing the software Step 2. Connecting the scanner Additional applications.

Contents Scanning Using the TWAIN Interface Accessing the TWAIN Interface Scanning Using the TWAIN Interface TWAIN Interface Settings Calibrating and Cleaning the Scanner Using the TWAIN Interface Scanning Using the Windows Image Acquisition Interface Fine Tuning the Scan Maintenance Calibrating the Scanner Cleaning the Scanner Additional Cleaning Method Troubleshooting Installing the Scanner Uninstalling the Scanner and One Touch Software Uninstalling the PaperPort Software Installing a Different Driver Xerox Card Scanner Specifications Xerox Card Scanner Parts List Notes Section 1. Safety Introduction Section 2. Electromagnetic Compatibility Section 3. Safety Information Section 4.Maintenance Information Section 5. Product Safety Certification Section 6. Regulatory Information Section 7. Compliance Information Section 8. Illegal Reproduction Section 9. Environmental, Health and Safety (EH&S) Contact Information Index ii Xerox Card Scanner 200 User's Guide

Congratulations on your purchase! Congratulations on your purchase of the Xerox Card Scanner 200. This scanner can quickly scan documents such as business cards, receipts, photographs, and embossed plastic cards and save the images to your computer. This device is powered by a USB port on your computer and is great for taking on the go. Xerox Card Scanner USB port 4 P Feeder Alignment arrow 5 Power source lamp Paper sensor 6 Scan button Universal Serial Bus (USB) port. Used to connect the scanner to a computer. Align arrow. Shows where the top-left corner of the scanned document should be. Paper sensor. Determines if any document is inserted into the scanner. Feeder. Place the document face down in the scanner. When scanning, the page passes through the feeder. Power supply lamp. Lights up green when the scanner is receiving power from the computer. Scanner buttons. When you click the button, the document is scanned according to the settings in the One Touch Properties window. To open the One Touch Properties window, press and hold the button for three seconds, then release.

Congratulations on your purchase! Package Contents Before installing the software, check that all package components are included. If any of the items are missing or damaged, contact the dealer from whom you purchased the scanner. Card Scanner 200 Carrying Case USB Cable Calibration Page (2) Cleaning Sheet Installation Disc Quick Install Guide Technical Support Card 2 Xerox Card Scanner 200 User Guide.

Congratulations on your purchase! Scanner prerequisites IBM-compatible computer with Pentium 4 processor or AMD equivalent with the following specifications DVD drive. Available USB port. Microsoft Windows operating system: Windows 2000 (Service Pack 4), Windows XP 32 bit (Service Pack 2 or 3), Windows Vista 32 or 64 bit. Windows 2000 and XP: at least 512 MB of random access memory (RAM). Windows Vista: At least 1 GB of random access memory (RAM). At least 350 MB of free disk space. VGA or SVGA monitor Recommended monitor settings: High Color (16 bit) or True Color (24 or 32 bit); resolution of at least 800 x 600 pixels. In order to adjust the color rendition and resolution of the monitor: open the Windows control panel; double click on the "Display" icon, then go to the "Settings" tab.

Congratulations on your purchase! Documentation The following documents are included with your scanner: Quick Installation Guide. Abbreviated installation instructions; Xerox Scanner User Guide. Detailed CD-ROM for installation, scanning, configuration and maintenance of the device; Readme. A document that contains the latest information about the scanner and software installation; MiniGuides Docs. Found on the installation CD, they contain detailed instructions for using the VRS One Touch module and SharePoint destination links. BizCard Application User Guide. Refer to the detailed manual on the installation CD for instructions on how to use the software. PhotoImpression User's Guide. The detailed manual on the installation CD contains instructions for using the software. See the PaperPort User Guide. Detailed guide on the installation CD describing PaperPort features and options; online help. Learn about the scanner configuration, TWAIN and WIA interfaces, and PaperPort applications.

Installation Installation Installation is quick and consists of two steps: 1. software installation; 2. connecting the scanner. Preliminary operations Please read the information below before starting the installation. This manual may include software that is not included with the scanner. Ignore information about software that does not apply to your scanner. Visit the website to update your Xerox scanner software. If antivirus and antispyware applications are running on your computer during installation, warnings and messages asking you to continue with the installation may appear. These messages depend on the programs you are using, but in any case, confirm to continue with the installation if available. You can also turn off antivirus and antispyware applications before installing the scanner software. Remember to launch these applications again after installation. If you have previously connected a scanner to your computer, it is recommended that you uninstall its driver before installing the Xerox Scanner. These programs can be removed using the Add or Remove Programs item in Windows Control Panel. For details on how to uninstall the drivers and programs for another scanner, see the manual that came with it. On a Windows Vista-based computer, the Vista User-Level Access Control window may appear prompting you to confirm the changes to the system. To start the installation, click the "Continue" button. Xerox Card Scanner 200 User's Guide 5 Remember to launch these applications again after installation. If you have previously connected a scanner to your computer, it is recommended that you uninstall its driver before installing the Xerox Scanner. These programs can be removed using the Add or Remove Programs item in Windows Control Panel. For details on how to uninstall the drivers and programs for another scanner, see the manual that came with it. On a Windows Vista-based computer, the Vista User-Level Access Control window may appear prompting you to confirm the changes to the system. To start the installation, click the "Continue" button. Xerox Card Scanner 200 User's Guide 5 Remember to launch these applications again after installation. If you have previously connected a scanner to your computer, it is recommended that you uninstall its driver before installing the Xerox Scanner. These programs can be removed using the Add or Remove Programs item in Windows Control Panel. For details on how to uninstall the drivers and programs for another scanner, see the manual that came with it. On a Windows Vista-based computer, the Vista User-Level Access Control window may appear prompting you to confirm the changes to the system. To start the installation, click the "Continue" button. Xerox Card Scanner 200 User's Guide 5 These programs can be removed using the Add or Remove Programs item in Windows Control Panel. For details on how to uninstall the drivers and programs for another scanner, see the manual that came with it. On a Windows Vista-based computer, the Vista User-Level Access Control window may appear prompting you to confirm the changes to the system. To start the installation, click the "Continue" button. Xerox Card Scanner 200 User's Guide 5 These programs can be removed using the Add or Remove Programs item in Windows Control Panel. For details on how to uninstall the drivers and programs for another scanner, see the manual that came with it. On a Windows Vista-based computer, the Vista User-Level Access Control window may appear prompting you to confirm the changes to the system. To start the installation, click the "Continue" button. Xerox Card Scanner 200 User's Guide 5 To start the installation, click the "Continue" button. Xerox Card Scanner 200 User's Guide 5 To start the installation, click the "Continue" button.

Installation Step 1: Installing the Software The installation disc contains the required driver and additional software to operate the Xerox Card Scanner 200. Installing the Software 1. Start Microsoft Windows and close all other applications. 2. Insert the installer disc into your DVD drive. The CD will start automatically. 3. The language selection window will open. Use the drop-down arrow to select the desired language. Click OK. 4. The main disc menu window will open. NOTE. If the disc does not start automatically: Make sure the DVD drive door is fully closed. make sure the disc is inserted the correct way (label side up) into the drive. To start the disk manually: open the "My Computer" window in Windows (double-click on the "My Computer" icon on the desktop); double-click the DVD drive icon; after that, the installation menu of the disc should open. If the menu does not open: in the list of files located on the disk, select START32.EXE and start it by double-clicking. NOTE. The Scanner Readme file contains the latest news about your scanner. The Scanner Readme file is in HTML format, so it opens in any standard browser. 6 Xerox Card Scanner 200 User's Guide The Scanner Readme file is in HTML format, so it opens in any standard browser. 6 Xerox Card Scanner 200 User's Guide The Scanner Readme file is in HTML format, so it opens in any standard browser.

Installation 5. From the main menu, select Install Products. 6. Make sure the boxes for Nuance PaperPort and Scanner Driver are checked. NOTE. The list of software supplied with your scanner may differ slightly from the list displayed in the window. 7. Click the Install Now button. Starting the PaperPort Installation 1. The language selection window opens. Use the drop-down arrow to select the desired language. Click OK. 2. On the PaperPort Welcome screen, click Next. The PaperPort installer will automatically uninstall any previous version of PaperPort and install the new CD. Pre-existing files created in PaperPort will not be affected.

Installation 3. Read the PaperPort software license agreement and, if you agree to the terms, select I accept the terms in the license agreement, then click Next. If you select "I do not accept the terms in the license agreement", the PaperPort installation will be interrupted. 4. In the Buyer Information window, leave the current values or enter new ones, then click Next. 5. In the "Installation Type" window, select the default installation type and click the "Next" button. 6. Click the "Install" button to start the installation. 7. In the product registration window, do one of the following: select "Register on the Internet", click OK and follow the further instructions; select "Print registration form", press the OK button, then fill in and print the registration form; select Remind me in 7 days and press OK. 8. In the final window of the InstallShield Wizard, click Finish. If a window appears prompting you to restart your computer, click the Restart button. Initiating Scanner Driver Installation 1. The One Touch Installation Wizard opens. Click Next. 3. Review the Xerox License Agreement in the appropriate window. To accept the terms, select the "I accept the terms of agreement" option and click the "Next" button. If you select "I do not accept the terms of the agreement", the installation of the scanner driver will be interrupted. 8 Xerox Card Scanner 200 User's Guide click the "Restart" button. Starting the Scanner Driver Installation 1. The One Touch Setup Wizard opens. Click Next. 3. Review the Xerox License Agreement in the appropriate window. To accept the terms, select the "I accept the terms of agreement" option and click the "Next" button. If you select "I do not accept the terms of the agreement", the installation of the scanner driver will be interrupted. 8 Xerox Card Scanner 200 User's Guide click the "Restart" button. Initiating Scanner Driver Installation 1. The One Touch Installation Wizard opens. Click Next. 3. Review the Xerox License Agreement in the appropriate window. To accept the terms, select the "I accept the terms of agreement" option and click the "Next" button. If you select "I do not accept the terms of the agreement", the installation of the scanner driver will be interrupted.

Installation 4. The next window contains a list of drivers that you can install for your scanner. 5. Select the option you want and click Next. Full Install (OneTouch and TWAIN) This is the recommended installation type. This installs the One Touch 4.0 software with the drivers required for the scanner to work. The scanning interface for the TWAIN driver is also installed. Choosing this type of installation means that you can use different scanning methods (for information on these methods, see later in this user guide). TWAIN only The TWAIN driver is installed without the One Touch software. You can scan with the Xerox Card Scanner 200 from TWAIN applications. The auto scan option will not work. 6. Click the Next button. A window with examples of image quality will open. Select an image in it to adjust the color rendition.

Installation 7. Select the option that best suits your needs and click Next. 8. When the "Complete the installation by connecting hardware" window appears, STOP. DO NOT press the OK button. Leave the window open and proceed to the next section.

Installation Step 2. Connecting the Scanner NOTE. The scanner does not have an external power source, it is powered directly from the computer via a USB cable. If you are using a USB hub to connect the scanner, the hub must have its own power supply. The scanner does not have a switch. The scanner is ready for use as soon as the computer finishes downloading its software. After connecting the scanner, the program will prompt you to perform a calibration. Prepare a calibration page. Connecting the Scanner 1. Remove the blank card from the scanner. Pull the sheet out from the front in the direction indicated by the arrows on the card. 2. Remove the packaging from the USB cable. 3. Connect one end of the USB cable to the USB port on the scanner and the other to the USB port on your computer. Use the computer instructions to determine the location of the USB ports on your computer. If the cable cannot be easily connected to the jack, check that the jack and plug are correctly aligned. Never force the plug in.

Installation 4. The computer will automatically recognize the USB device is connected and download the appropriate software to operate the scanner. Do not take any action until a message appears on the screen stating that a new device has been detected or the driver database has been updated. If your computer is running Windows XP or Windows Vista, a message similar to the one below is displayed. 5. The calibration application will open. Follow the on-screen instructions to calibrate the scanner. 6. Load the calibration page into the scanner face up in the direction indicated on the page. 7. The scanner will slowly skip the calibration page.

Installation 8. When the calibration is complete, the scanner will display the calibration page on the back and close the calibration application. If the application does not close automatically, click OK to close the window. 9. When the software is fully loaded, return to the "Complete the installation by connecting hardware" window. For a quick overview of accessing and using the One Touch Button Panel, click More. Read the additional information and click OK. 10. Click OK to complete the installation. 11. On the Installation Complete window, click Close to exit the installer. You can now install additional applications that came with your scanner.

Installation Additional applications included with the scanner Additional free applications are included with the scanner on the installation CD, which are described in the table below. 1. Return to the main disc menu and select "Install Products". 2. Select additional applications to install and click Install Now. 3. Follow the instructions on the screen to install each of the optional products. Adobe Reader Software NewSoft Presto! BizCard ArcSoft PhotoImpression Description Adobe Reader is a standalone application used to open, view, print, and search PDF files. This application is located on disk in the user manual section. With BizCard, you can quickly and easily convert virtual contact information on business cards into easy-to-use, searchable digital databases that can be synchronized with computers, laptops, digital assistants, and e-notebooks. ArcSoft PhotoImpression is a set of software tools for improving the quality of scanned photos. Using PhotoImpression, you can change brightness and contrast, sharpen an image, change color tones, remove red-eye, and crop or resize a photo. PhotoImpression works with digital photographs taken directly from the camera, as well as photographs scanned with the Xerox Card Scanner 200. User guides can now be viewed and saved.

Installation View User Guides 1. From the Main Menu, press the User Guides button. User guides are in Adobe Reader PDF format. If necessary, select Adobe Reader to install the program. Follow the instructions in the installation window. If you already have Adobe Reader of the same version or later installed on your computer, no additional installation from the DVD is required. 2. Select the name of the manual you want to view, it will open in Adobe Reader. Use the Adobe Reader Save command to save the user's guide to your computer. The SharePoint Quick Start Guide contains information about a feature in One Touch 4.0 for communicating with Microsoft SharePoint. This quick start guide explains how to set up One Touch and SharePoint communication. The One Touch VRS Quick Start Guide contains information about a feature in the One Touch 4.0 software that allows you to use VRS settings when scanning. It describes the function and how to use the VRS setting when creating or modifying a scan configuration. 3. When finished, press the Main Menu button to return to the Main Menu window, then the Exit button. 4. Remove the installer disc from the drive and place it in a safe place. That's all! Installation is complete and the Xerox Card Scanner 200 is ready to use. Xerox Card Scanner User's Guide When finished, click the Main Menu button to return to the Main Menu window, then click the Exit button. 4. Remove the installer disc from the drive and place it in a safe place. That's all! Installation is complete and the Xerox Card Scanner 200 is ready to use. Xerox Card Scanner User's Guide When finished, click the Main Menu button to return to the Main Menu window, then click the Exit button. 4. Remove the installer disc from the drive and place it in a safe place. That's all! Installation is complete and the Xerox Card Scanner 200 is ready to use.

Installation Registering Your Scanner and Checking for Updates Registering your scanner is an important process that gives you access to free telephone technical support. It also allows you to receive free updates to your scanner software. Registering Your Scanner 1. Right-click the One Touch icon located in the Windows notification area (lower right corner of the screen). One Touch Icon 2. From the context menu, select Check for Online Updates. 3. Follow the instructions on the screen; register your scanner by entering your scanner serial number and your email address. NOTE. Use a real email address. The serial number is located on the bottom of the scanner. Serial number After registration is completed, a message with the registration identifier will be sent to the specified address. 4. Write down the number on paper and keep it close to the scanner so that it is always there.

Scanning Scanning The Xerox Scanner offers several different scanning methods. All scanning methods are equally good, so use the one that works for the document being scanned. Autostart One Touch. To use the AutoRun function, insert the document face up in the scanner and it will be automatically scanned according to the settings in the OneTouch software. See the Scanning Using AutoPlay page. 18. One Touch Button Panel. Use this option when scanning from a computer screen. In this case, scanning is performed according to the same settings that are used when scanning with autorun. See the Scan from the One Touch Button Panel page. 22. TWAIN interface. The TWAIN interface is also designed for scanning from various programs installed on your computer. The TWAIN interface is accessible from the PaperPort software as well as from other programs such as Microsoft Word. See Scanning with the TWAIN Interface page. 64. Windows Image Acquisition (WIA) interface. If your computer is running Windows XP or Windows Vista, you can use this option to scan using the Microsoft Windows WIA interface. Select the WIA scan settings, place the document in the scanner, and click the button in the WIA window. See Scanning with the Windows Image Acquisition Interface on page 68. Xerox Card Scanner User's Guide If your computer is running Windows XP or Windows Vista, you can use this option to scan using the Microsoft Windows WIA interface. Select the WIA scan settings, place the document in the scanner, and click the button in the WIA window. See Scanning with the Windows Image Acquisition Interface on page 68. Xerox Card Scanner User's Guide If your computer is running Windows XP or Windows Vista, you can use this option to scan using the Microsoft Windows WIA interface. Select the WIA scan settings, place the document in the scanner, and click the button in the WIA window. See Scanning with the Windows Image Acquisition Interface on page 68.

Scanning Scanning from One Touch One Touch is the main interface for using the scanner. When you place a page in the scanner, the device will automatically start up and the image will be transferred to the destination selected in the One Touch properties. NOTE. Be sure to remove staples from documents before placing them in the scanner feeder, as they can jam the feeder and scratch internal parts. Also remove any stickers, stamps, or sticky notes that may come off and become stuck in the mechanism during scanning. Misuse of the scanner as described above will void your warranty. Scanning with AutoRun The inserted document is scanned automatically, and the image is sent to the specified destination: to an application on your computer or to a network drive. Using Auto Start 1. Place a page face up in the paper feed slot, aligning the corner of the page with the arrow on the left side of the scanner. The scanner will grab the top edge of the paper and automatically scan and feed the paper through the scanner. 2. The scan status window will open and the image will be transferred to the selected application when the scan button is pressed. In this example, the Destination Application is the PaperPort Desktop. 3. Now you can work with the image in the desired application. 18 Xerox Card Scanner 200 User's Guide The scan status window will open and the image will be transferred to the selected application when the scan button is pressed. In this example, the Destination Application is the PaperPort Desktop. 3. Now you can work with the image in the desired application. 18 Xerox Card Scanner 200 User's Guide The scan status window will open and the image will be transferred to the selected application when the scan button is pressed. In this example, the Destination Application is the PaperPort Desktop. 3. Now you can work with the image in the desired application.

Scanning Turn AutoPlay on or off If you need to scan from the One Touch Button Panel or leave a page in the scanner before scanning, you can turn off AutoPlay. This parameter is located in the Device Settings window, the hardware properties section of the scanner. Turning AutoPlay on or off 1. Click the One Touch icon on the Windows Quick Launch on the right side of the screen. One Touch Icon 2. Click the scanner icon in the title bar of the One Touch Button Panel. Hardware Icon 3. In the Hardware Properties dialog box, click the Properties button.

Scanning 4. In the Device Settings window, click the Enable Scanner Paper Feed Logging button to disable this option. 5. Click OK to save your changes and close the window. Click OK to close the Scanner Hardware Properties window. The autorun function is now disabled. Scanning will not start until you press the scan button on the OneTouch button panel. Press one of the One Touch buttons on the scanner or in the scanning interface of the application you are using. To re-enable AutoPlay, follow the instructions in this section and enable the option in Step Xerox Card Scanner 200 User's Guide.

Scanning Scanning with OneTouch Buttons Scanning with buttons located on the scanner works the same way as inserting a page into the scanner when AutoPlay is enabled. Scanning from the OneTouch Buttons Before starting scanning with the OneTouch buttons, follow the steps in the previous section to disable the AutoPlay feature. If autorun is enabled, scanning will start automatically after the page is inserted. 1. Place a page face up in the paper feed slot, aligning the corner with the arrow on the left side of the scanner. 2. Press the "Scan" or "Custom" button on the scanner body. 3. The Scanning Status window opens and the image is transferred from the One Touch Utility to the selected application. In this example, the Destination Application is the PaperPort Desktop. Now you can work with the image in the desired application.

Scanning Scanning from the One Touch Button Panel Scanning from the button panel on the computer screen works the same as inserting a page into the scanner with AutoPlay enabled. Scan from the One Touch Button Panel Before scanning from the One Touch Button Panel, follow the steps in the previous section to turn off AutoPlay. If autorun is enabled, the scanner will scan automatically after the page is inserted. 1. Place a page face up in the paper feed slot, aligning the corner with the arrow on the left side of the scanner. 2. Click the One Touch icon located in the Windows notification area (lower right corner of the screen). One Touch Icon 3. The One Touch Panel opens. 4. Click the "Scan" or "Custom" button. 5. The scan status window will open, and the image will be transferred from the One Touch Utility to the selected application. In this example, the Destination Application is the PaperPort Desktop. 6. Now you can work with the image in the desired application.

Scanning Functions of the One Touch Button Panel The One Touch Button Panel is an on-screen set of tools for operating the scanner. From this panel, you can change the hardware settings of the scanner and configure the "Scan" or "Custom" button. Click on the One Touch icon to open the panel. One Touch Icon Button View Hardware View Detailed View Title Bar Green Arrows. Click them to switch between the two panel views. Scanner icon. Click to open the scanner hardware properties window. Red X. Click to close the One Touch Panel. Button View Use the left mouse button to click the Destination Application icon to start scanning. Right-click the Destination Application icon to open the One Touch Properties. Detailed View Left-click on the Destination Application icon to start scanning. Right-click the Destination Application icon to open the One Touch Properties. Click on the details to open the One Touch Properties. Hardware View Left-click on the scanner icon to return to the Button View. Right click on the scanner icon to open the hardware properties of the scanner. Xerox Card Scanner User's Guide to return to the button view. Right click on the scanner icon to open the hardware properties of the scanner. Xerox Card Scanner User's Guide to return to the button view. Right click on the scanner icon to open the hardware properties of the scanner.

Scanning Configuring One Touch Buttons and Auto-Launching When you installed your scanner, the software configured the One Touch Button Panel with all the applications on your computer that you can use to scan. Each button has the following components: Destination Application, Scan Configuration, and File Format. There are two ways to open the One Touch Properties window: press and hold one of the One Touch buttons for at least 3 seconds, then release it. left click on the One Touch icon located in the lower right corner of the screen, then right click on one of the destinations. To open One Touch Properties, right-click on the Scan or Custom button, left-click on detailed information, or press a button on the scanner. NOTE. Some options on the One Touch Properties window are grayed out. This indicates that these options do not apply to your scanner model. Changing the Scan or Custom Button Settings 1. Select the desired application from the Destination list. 2. Select a file format in the Format panel. 3. Select a scan configuration from the Configuration list. 4. Click OK to save your changes. 5. Insert the page into the scanner. 6. The scanner will start scanning and send the image to the application using the specified format and specified scan configuration. NOTE. The next section provides details on how to make changes in the One Touch Properties window. 24 Xerox Card Scanner 200 User's Guide Changing the Scan or Custom Button Settings 1. Select the desired application from the Destination list. 2. Select a file format in the Format panel. 3. Select a scan configuration from the Configuration list. 4. Click OK to save your changes. 5. Insert the page into the scanner. 6. The scanner will start scanning and send the image to the application using the specified format and specified scan configuration. NOTE. The next section provides details on how to make changes in the One Touch Properties window. 24 Xerox Card Scanner 200 User's Guide Changing the Scan or Custom Button Settings 1. Select the desired application from the Destination list. 2. Select a file format in the Format panel. 3. Select a scan configuration from the Configuration list. 4. Click OK to save your changes. 5. Insert the page into the scanner. 6. The scanner will start scanning and send the image to the application using the specified format and specified scan configuration. NOTE. The next section provides details on how to make changes in the One Touch Properties window. 24 Xerox Card Scanner 200 User's Guide The scanner will start scanning and send the image to the application using the specified format and specified scan configuration. NOTE. The next section provides details on how to make changes in the One Touch Properties window. 24 Xerox Card Scanner 200 User's Guide The scanner will start scanning and send the image to the application using the specified format and specified scan configuration. NOTE. The next section provides details on how to make changes in the One Touch Properties window.

Scanning Selecting New Settings Click the Options tab to select options Select the file format for the scanned images Select the Destination Application that will open the scanned document. It is used to view and work with the scanned image. Select the configuration for scanning the object. The following settings are available on the One Touch Properties window. Destination. List of Destination Applications to which One Touch can send the scanned image. The application starts immediately after the scan is complete. Select the application to which One Touch should send the scanned images. NOTE: If you have selected a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR (for example, in TEXT or RTF formats), text in scanned images is automatically converted to text format. Configuration. List of available scan configurations for the selected button. Basic configuration settings include: scan mode, resolution (dpi dots per inch), page size, brightness and contrast. To view the settings for a selected scan configuration, click its icon. Click the icon again to close the detailed information. Click a selected configuration icon to view its settings Xerox Card Scanner User Guide page size, brightness and contrast. To view the settings for the selected scan configuration, click its icon. Click the icon again to close the detailed information. Click a selected configuration icon to view its settings Xerox Card Scanner User Guide page size, brightness and contrast. To view the settings for a selected scan configuration, click its icon. Click the icon again to close the detailed information. Click a selected configuration icon to view its settings Xerox Card Scanner User Guide.

Scan The icons next to each scan configuration option indicate the scan mode. Color Black & White Grayscale Configure Before Scan Option See the Create a New Scan Configuration page. 27 and Edit or Delete Scan Configurations page. 33. NOTE. Use the Configure Before Scan option to manually configure the scan mode before scanning. See the "Configure Before Scan" section on page. 34. Format. The set of scanned image formats assigned to the selected button. The formats depend on the type of Destination Application selected. The example shows the formats that are applicable in Microsoft Outlook. The icon names indicate the file type. For more information on the available file formats, see For more information, see Selecting Document and File Format Options on page 37. Options Tab. Opens a window for selecting options for the scanned image related to the selected Destination Application. For more information on customizing the list of available Destination Applications, see Selecting Options for One Touch on page 42. Properties Button. Opens a property selection window for each Destination Application type. See the Configure Destination Application Properties page. 44. "Refresh" button. Updates links between One Touch 4.0 and all Destination Applications on your computer. If you are installing new applications that may be targeted, click the Update button to create links to them in One Touch 4.0. Buttons "New", "Copy", "Edit", "Delete". Click the "Create" or "Copy" button, to add a new scan configuration to the list. Click the Edit or Delete button to change or delete the scan configuration. OK, Cancel, Apply buttons. Clicking OK saves all changes and closes the window. The Apply button enables all changes, but the window remains open, allowing further changes to be made. Pressing the "Cancel" button closes the window without saving changes. 26 Xerox Card Scanner 200 User's Guide Pressing the "Cancel" button closes the window without saving changes. 26 Xerox Card Scanner 200 User's Guide Pressing the "Cancel" button closes the window without saving changes.

Scanning Creating a new scan configuration In the scan configuration, you can select the scan resolution, brightness, mode (color, black and white, grayscale), and a number of other settings. Scan Configurations Press the New button to create a new configuration Create a new configuration 1. Scroll down the Destination Applications list and select the application for the new scan configuration. 2. Click the Create button. If you want to take the settings of another configuration as a basis, select this configuration and click the "Copy" button. The scan options dialog box will open.

Scanning Scan Settings Tab 1. Enter a name in the Scan Settings dialog box. Enter a new name for the configuration. Select a scan mode and move the slider to set the desired resolution. If a configuration is locked, click the lock icon to unlock it. The icon changes to a key Move the sliders to set the brightness and contrast 2. Select the scan settings for the new scan configuration. Mode. Select the scan mode. Black and White is suitable for scanning in black and white. For example, letters or memos are usually scanned in black and white. Choose shades of gray for scanning documents containing drawings or black and white photographs. Color mode is suitable for scanning color photographs and other color objects. Color scans produce the largest files. Permission. Move the slider to the left or right to set the resolution in dots per inch. The higher the value, the clearer and sharper the scanned image looks. However, scanning takes longer and the scanned image files are large. Brightness and contrast. Move the sliders to the right or left to change the brightness and contrast of the scanned image. Contrast settings do not apply to black and white mode. Brightness affects how dark or light the scanned image is. Contrast affects the distribution of the lightest and darkest areas in an image. The higher the contrast, the more noticeable the difference in the image between the lightest and darkest shades. 3. If you want to lock the configuration, click on the key icon. The icon will change the appearance of the key to a lock. 4. If you are finished making changes to the configuration, click OK.

Scanning Page Setup Tab Click the Page Setup tab to select the appropriate options for displaying the image after scanning. Click to switch between millimeters and inches Size. Select Standard mode, click the menu arrow and select the page size you want from the list, or click the Select button and enter the horizontal and vertical page sizes. The units of measurement can be millimeters or inches. Click on a unit of measure to toggle between millimeters and inches. Improvements and customizations. Only those options are available that apply to the scan mode selected on the scan settings tab. Auto crop to original. Select this option to automatically determine the size of the scanned image. Remove moire. Moire patterns are jagged, wavy lines that sometimes appear in scanned photographs or illustrations, especially when scanning illustrations from newspapers and magazines. To remove or reduce moiré lines in the scanned image, select the Remove Moire option. This option is only available when scanning at lower resolutions. Smooth the image. Select this option to automatically detect page skew and straighten the page as needed. The scanner detects page sizes and can find pages inserted at an angle. However, if the page is angled too far, the image will not be completely aligned. In this case, scan the page again.

Scan Convert Colors. This option is only available in black and white and allows you to convert black and white colors in the image. Original Image Transformed Image When you have finished making changes to the configuration, click the OK button to save the settings and close the window. Advanced Settings Tab 1. Click the Advanced Settings tab. The options on the Advanced Settings tab are for color scanning and grayscale modes. 2. Move the slider to the right or left to change the color settings. In this case, the image will change in accordance with the new settings. Saturation is the intensity or purity of a color. The hue is the reflected color that is visible to the eye. Gamma is a parameter that controls the brightness of color midtones. 3. Click the OK button, to save the new configuration. The configuration appears in the list of scan configurations in the One Touch Properties window for all possible Destinations.

Scanning Device Settings Tab The Device Settings tab is located in the Scan Configurations dialog box when the selected Destination Application sends the scanned image to a printer, fax, or other device. Use the options on the Device Settings tab to configure your device. 1. Click the Device Settings tab. Fit to page, reduce image if necessary. This option allows you to reduce the scanned image to the desired size. This is useful if the image is too large to print or fax on a single page. Actual size, crop the image if necessary. This option allows you to crop the scanned image to the desired size. This is useful, if the image is too large to print or fax on one page. Center the image on the page. The image will be printed in the center of the page, but not in the upper right corner. Maintain proportions. Aspect ratio refers to the ratio of the length to the width of an image. This option allows you to maintain the relative aspect ratio of the image. Auto-rotate the image for the most suitable placement. If the image is in landscape format, the printer is set to print in portrait mode, or vice versa, this option rotates the image to fit on the page. Collate copies. When printing multiple pages, this option allows you to organize the pages by copy. Enter the number of copies in the Copies field. Additionally. Click this button, to view additional device settings. The settings in the dialog that opens are device-specific. For example, if the device is a printer, a dialog box with its parameters will open. 2. Click OK or Apply.

Scanning Storage Options Tab (Archiving) The Storage Options tab appears in the Scan Configurations dialog box when the Destination Application is Transfer to Storage. Use the options on this tab to specify where scanned documents are saved when scanning using this configuration. 1. Click the Storage Options tab. 2. Select the desired storage plan options. All documents are located in the root directory. Scanned documents are saved in the root of the folder specified in the Storage Location menu. Documents are divided into folders by month, week or type. The folders are created according to the selection (month, week or type). Scanned documents are saved in these folders. New folders are created for every month and week, which allows you to keep track of when the documents were scanned. 3. If you want to store archived documents in a different folder, click the Browse button and select a new folder. 4. Click OK or Apply.

Scan Editing or Deleting Scan Configurations Typically, user-created configurations are modified or deleted, not pre-installed scanner configurations. NOTE. Scanners come with a set of predefined configurations. To ensure that the scanner always has a set of correct scan configurations, do not delete the preset configurations. It is also recommended that you lock these configurations to avoid deleting them by mistake. In this case, the factory settings will always be available. To restore these settings if they are deleted or changed, uninstall and reinstall the scanner. Changing or Deleting a Scan Configuration 1. Open the One Touch Properties window. 2. Select the scan configuration you want to change or delete. Select a scan configuration, to be changed or removed. This configuration must be unlocked (there is no lock icon). To delete a configuration, click the "Delete" button. Click the Edit button to change the configuration. Change the required settings and click OK. 3. Click OK to close the One Touch Properties window.

Scanning Configure Before Scan You can configure your scanner to open different scanning interfaces after you insert a page and before scanning starts. To enable the scanner to do this, select Configure Before Scan from the list of scan configurations. Selecting Configure Before Scan will open the TWAIN or WIA interface after the page is inserted. In this window, you can change the resolution, scan mode and other settings. During scanning, the scanned image will be transmitted with the file type and Destination Application set in the One Touch Properties window for that button. The Configure Before Scan option can be used if you want to scan multiple pages and join them into a single file. Setting Configure Before Scan 1. Open the One Touch Properties window. 2. Select the scan configuration Configure Before Scan. Click the Configure Before Scan button Open the Configure Before Scan context menu and select a scanning interface 3. Right-click on Configure Before Scan and select the interface you want to configure before scanning. TWAIN. The TWAIN interface opens to make changes before scanning. See Scanning with the TWAIN Interface on page 64. WIA. The Windows Image Acquisition (WIA) interface will open and you need to make the necessary changes before scanning. Cm. See Scanning with Windows Image Acquisition page On the One Touch Properties window, click OK or Apply.

Scanning Scanning with Configure Before Scan 1. Insert a document into the scanner's paper feed slot. 2. The TWAIN interface will open. 3. Select the scan settings appropriate for your document. 4. In the TWAIN interface, click the Scan button. 5. Scanning in progress. When you finish scanning, click the Done button and the scanned image will be sent to the Destination Application specified in the settings in the One Touch 4.0 Properties window. In the example on the previous page, PaperPort was installed as the Destination Application. Scanning Multiple Pages The Configure Before Scan option can be used to create multi-page documents from individual scanned pages. NOTE. Using Configure Before Scan to scan multiple pages does not apply to BMP and JPG formats. Make sure the One Touch 4.0 properties are set to TIFF, PDF, or some text format. Make sure Create separate image files is selected. See page 37 for instructions on changing the file settings. 1. Insert a document into the scanner's paper feed slot. 2. When the TWAIN interface opens, select the appropriate scan settings for your document. 3. In the TWAIN interface, click the Scan button. 4. After the scanning panel closes, place the next page in the scanner paper feed slot. 5. Continue until all pages of the multi-page document have been scanned. 6. After scanning is complete, click Finish on the TWAIN interface. 7. All scanned pages will be sent to the Destination Application specified in the One Touch 4.0 Properties window. If you specify PaperPort as the Destination Application, the pages will be combined into a single stack.

Scanning Canceling Configure Before Scan 1. In the scan window, click Cancel. 2. A window will open asking you to cancel the scan. Yes. Scanning will stop and all pages scanned at this time in this batch will be deleted. The TWAIN interface will close and you can start scanning from the beginning. Select Yes if the TWAIN scan settings are not correct for the current scan batch. For example, the image type is listed as black and white, and you want to scan documents in color. Select Yes to delete all scanned pages. Then start over, but select the desired image type before scanning. No. Scanning will stop, but all pages scanned at this time in this batch will not be deleted and the TWAIN interface will remain open. The current page passes through the scanner but is not scanned. Try placing a new page in the scanner, changing the TWAIN settings for it, and then clicking the Scan button in the TWAIN interface to continue scanning. When the batch is scanned, all pages from the first and second parts will be sent to the Destination Application. Select this option if, for example, you are scanning black and white documents but want to insert a color page between them. Instead of restarting the entire batch, you can stop the current scan, change the image type from black and white to color, and then restart the scan without losing any pages that have already been scanned. 36 Xerox Card Scanner 200 User's Guide and then click the Scan button on the TWAIN interface to continue scanning. When the batch is scanned, all pages from the first and second parts will be sent to the Destination Application. Select this option if, for example, you are scanning black and white documents but want to insert a color page between them. Instead of restarting the entire batch, you can stop the current scan, change the image type from black and white to color, and then restart the scan without losing any pages that have already been scanned. 36 Xerox Card Scanner 200 User's Guide and then click the Scan button on the TWAIN interface to continue scanning. When the batch is scanned, all pages from the first and second parts will be sent to the Destination Application. Select this option if, for example, you are scanning black and white documents but want to insert a color page between them. Instead of restarting the entire batch, you can stop the current scan, change the image type from black and white to color, and then restart the scan without losing any pages that have already been scanned. 36 Xerox Card Scanner 200 User's Guide but want to insert a colored page between them. Instead of restarting the entire batch, you can stop the current scan, change the image type from black and white to color, and then restart the scan without losing any pages that have already been scanned. 36 Xerox Card Scanner 200 User's Guide but want to insert a colored page between them. Instead of restarting the entire batch, you can stop the current scan, change the image type from black and white to color, and then restart the scan without losing any pages that have already been scanned.

Scanning Selecting Document and File Format Options The Format option you select determines the file format of the scanned document. The available format options and file types depend on the Destination Application type selected for the button. The options available apply to images and text. Graphic formats Text formats. TEXT is just one of several available formats. Text formats are formats for text file types. The format names indicate the file types of those formats. For more information, see the Text Formats page. 39. Creating separate image files TIFF and PDF formats support multi-page documents. If you are scanning to a TIFF or PDF file and want a separate file to be created for each scanned image, select the Generate Separate Image Files option. Note that this option is automatically selected and disabled if you select a format that only supports individual pages (for example, BMP and JPG). This option can be used in conjunction with Configure Before Scan to send multiple files with separate pages to the Destination Application when scanning via TWAIN. Xerox Card Scanner User's Guide so that when scanning via TWAIN, multiple files with separate pages are sent to the Destination Application. Xerox Card Scanner User's Guide so that when scanning via TWAIN, multiple files with separate pages are sent to the Destination Application.

Scanning Graphic Formats Choose a graphic file format for photographs, illustrations, or other documents that you want to save as images. BMP and TIFF are standard image file formats that are typically used when additional image processing, retouching, or color correction is required. Files in these formats are usually larger than JPG files. Because JPG image files can be compressed in size, this format is often used for websites or when uploading files if the file size can make it difficult to send. JPG files are reduced in size as the image quality decreases. You can select the quality level for the scanned images by clicking the JPG file format icon. The PDF format is often used to create images of text pages. You can select PDF as the format for scanning text pages if they do not require OCR or other processing. The PDF format is also used to host multi-page documents on web pages as openable PDF files. Like JPG files, PDF files can be reduced in size at the cost of quality degradation. Selecting JPEG or PDF File Size 1. Select JPG or PDF as the page format. 2. Right click on the JPG or PDF icon. A menu will open. 3. Select the file size (image quality) options for the scanned images. Minimum size is the smallest file size, the lowest image quality. Normal size Medium file size with some loss in image quality. Highest quality largest file size, no loss in image quality. The options you select apply only to the button that is currently selected on the One Touch Properties window. These changes will not affect the other panel buttons with JPEG and PDF selected as page formats. For each panel button, you can separately set the ratio of file size and image quality. 4. Click OK or Apply on the One Touch Properties window.

Scanning Text Formats Selecting a text format automatically includes OCR as an automatic step in scanning, so when you scan documents with the selected text format, portions of the text in the document are automatically converted to editable text. Choose a text format for documents with text or numbers, such as business letters, reports, or spreadsheets. The text format icon can have multiple file formats, depending on the Destination Application selected. The specified file format is the filename extension on the text format icon. The specified text format. This example focuses on the Microsoft WordPad format. When you change the selected Destination Application for stacking, the text format icon changes to match the file style of the application. In some cases, the Destination Application supports multiple file types. To select a specific file type for this application, right-click on the icon. Selecting a File Type for Text Format 1. Select Destination Application. 2. Right-click on the text format icon. The menu options depend on the type of Destination Application selected. Sample Menu for Text Format when Microsoft Word is selected as the Destination Application This example shows the menu for Text Format when the Transfer to Filing application is selected Xerox Card Scanner User's Guide Select the Destination Application. 2. Right-click on the text format icon. The menu options depend on the type of Destination Application selected. Sample Menu for Text Format when Microsoft Word is selected as the Destination Application This example shows the menu for Text Format when the Transfer to Filing application is selected Xerox Card Scanner User's Guide Select the Destination Application. 2. Right-click on the text format icon. The menu options depend on the type of Destination Application selected. Sample Menu for Text Format when Microsoft Word is selected as the Destination Application The example shows the menu for Text Format when the Transfer to Filing application is selected Xerox Card Scanner User's Guide.

Scanning 3. Select the type of text file. Plain text format .txt. The text has no formatting; used by the standard Microsoft Notepad application. Text in RTF format .rtf format. Text that preserves formatting when converted. Available in Microsoft WordPad and Word applications. Excel table file in .xls format, used in Microsoft Excel. HTML document file in .htm format used to create web pages. 4. Click OK or Apply on the One Touch Properties window. Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then edit text and numbers, check spelling, change font and font size, sort numbers, perform calculations, and more. NOTE. Xerox recommends using the appropriate scanner factory settings for OCR. When scanning with other settings, use a resolution of at least 300 dpi. If the original documents are of poor quality or small print, use 400 dpi for maximum resolution. To recognize text in TXT, RTF, XLS, and HTML formats, you need to install the PaperPort software. When scanning business cards using the BizCard application, the only available document type is BMP. Business card text is recognized after the image is sent to BizCard. Scanning with OCR 1. Open the One Touch Properties window. 2. Select a word processing program from the Destination Application list, and then the format of the text file in the format selection pane. For example, if you need to edit a document in Microsoft Word, select that application and then a file format such as TEXT or RTF. 3. Click OK to save your changes and close the One Touch Properties window. 4. Insert your document into the paper feeder. Scanning starts. The scanned pages will open in the Destination Application with stacks ready for editing and other processing. 40 Xerox Card Scanner 200 User's Guide The scanned pages will open in the Destination Application with stacks ready for editing and other processing. 40 Xerox Card Scanner 200 User's Guide The scanned pages will open in the Destination Application with stacks ready for editing and other processing.

Scanning To specify the OCR settings: 1. Select the Destination Application. 2. Right-click on the text format icon. 3. Select "OCR Options". 4. Select the desired option for OCR conversion of documents. Auto Page Orientation Select this option to check the page orientation and automatically reorient it to a position suitable for OCR processing. Single Column Output Specify this option to display text in a single column in the Destination Application, even if the source image contains multiple columns of text. 5. Click OK. Note that the properties apply to all Destination Applications that work with OCR. If you change the system settings for one application, they will automatically change for all other applications.

Scanning Selecting Options for One Touch The One Touch Options determine the types of Destination Applications available for scanning, as well as additional options for scanning. Selecting Options 1. Open the One Touch Properties window and click the Options tab. Options Tab 2. Select options as described below. Show all target applications. This option selects all categories of Destination Applications. The list of Destination Applications available for the selected button contains all the applications installed on the computer that fall into these categories. Select the target application. Select this option to select specific Destination Application types to include in the list. Select the check boxes for the required application types. Document Management includes PaperPort and other applications for processing and keeping records of scanned documents. Image editors include Microsoft Paint and other graphics applications. Text editors include Microsoft Word, WordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want the scanned documents to be OCR and converted to editable text. PDF applications are for documents that are scanned to PDF. Email mail includes Microsoft Outlook and other email applications. Storage and CD-R / W. Save scanned documents to a folder or burn to a CD. 42 Xerox Card Scanner 200 User's Guide Microsoft Excel and other word processing and spreadsheet applications. Select this option if you want the scanned documents to be OCR and converted to editable text. PDF applications are for documents that are scanned to PDF. Email mail includes Microsoft Outlook and other email applications. Storage and CD-R / W. Save scanned documents to a folder or burn to a CD. 42 Xerox Card Scanner 200 User's Guide Microsoft Excel and other word processing and spreadsheet applications. Select this option if you want the scanned documents to be OCR and converted to editable text. PDF applications are for documents that are scanned to PDF. Email mail includes Microsoft Outlook and other email applications. Storage and CD-R / W. Save scanned documents to a folder or burn to a CD. 42 Xerox Card Scanner 200 User's Guide Storage and CD-R / W. Save scanned documents to a folder or burn to a CD. 42 Xerox Card Scanner 200 User's Guide Storage and CD-R / W. Save scanned documents to a folder or burn to a CD.

Scanning Fax and Printing. To send scanned documents directly to print or to a Sfax application. STI event forwarding. To use the scanning interface of another application. The One Touch Event Forwarding dialog box appears, allowing you to select the application to use to continue scanning. 3. Click the Apply button, then click the tab of the button for which you changed the settings to see the new settings. General options Show progress status. Select this option to display the scanning progress in a separate window. Improved folder browser. Select this option to save scanned documents to a network drive that is not connected to your computer. Create copies of scanned documents. Sometimes the image of the document being scanned is only saved to a temporary file by the Destination Application until it is scanned. In such cases, an additional, permanently stored copy of the document may be required. Copies will be saved in the folder specified in the Copy Folder Options section. This option is not available when Document Management or Storage & CD-R / W is selected because, by default, file copies for these Destination Application types are automatically saved in the Copies folder. Copy Folder Options. This section of the dialog box specifies where to place copies of scanned documents and how they are grouped. Click the Browse button and select a folder to store the copies. Select a method for grouping documents. The Group by Button option groups documents by the name of the One Touch Button. Group by Type combines documents by file type, eg .rtf or .jpg. If you want to group them also by date, select the grouping mode by week or month.

Scanning Setting Destination Application Properties Different types of Destination Applications have different properties that you can select. 1. Open the One Touch Properties window and click the Destination Application. 2. Click the Properties button. Select the Destination Application Click the Properties button Open the One Touch 4.0 Link Properties dialog box for the selected Destination Application type. The properties available for that type are displayed. PaperPort Properties These properties apply to PaperPort and allow you to designate a folder for receiving scanned documents. 1. Select the PaperPort folder where you want to save the scanned image files. 2. Click OK.

Scanning Text Document Properties These properties apply to Microsoft Word, Microsoft Excel, and other applications that are represented by icons in the list. The properties are applied to the optical character recognition (OCR) settings for these applications. 1. Select the check boxes for the options you want in the OCR settings boxes. These settings will apply to all applications in the group. Always send file, even if no text was found. The scanned file is sent to the OCR even if there is no text in the image. This situation can occur when scanning an image using a scanner button set for word processing applications. Display a message if there is an OCR error. A message will be displayed on the screen if the OCR did not detect text in the image. 2. To add an application to the list, click the Add Application button. The Add Text Application dialog box opens.

Scanning 3. To add the required application to the list, click the "Browse" button. After selecting an application using the Browse button, the Step 1 and Step 2 fields in the dialog box are filled in automatically, and the Application icon is displayed in the Step 3 field. 4. Select an icon in the "Step 3" field. This is the icon that will appear in the One Touch Destination Applications list. 5. In the "Step 4" box, select the file formats that the application will accept. To find out what text formats the application works with, refer to the supplied documentation. The options selected in Step 4 define the page format icons for that application group on the One Touch Properties window. 6. Click the Add button. 7. In the link properties window, click OK. 8. On the One Touch Properties window, click the Refresh button. A new app is now available.

Scanning Image Document Properties These properties apply to Microsoft Paint and other imaging applications. 1. Select the check boxes for the desired color document handling settings. These settings apply to all applications in this group. Convert bitmaps based on screen resolution. Use this setting to ensure that the image matches the computer screen. If the computer screen is set to a lower resolution, the higher resolution bitmaps may be too large for the computer. Converting bitmaps based on the screen resolution ensures that the image matches the computer screen. Convert Bitmap to JPEG. JPEG files can be compressed for smaller file sizes and therefore faster transmission. Use this parameter to specify the compression ratio for graphic files. 2. To add an application to the list, click the Add Application button. To add an application to the list, see the instructions on the page Click OK.

Scanning Storage Properties These properties apply to the Transfer Over Storage Destination Application. If your computer has a CD burner, and your computer is running Windows XP or Windows Vista, you can also use this dialog box to start the CD burning process. See the Scan and Burn to CD page. 50. You can also set up multiple configurations for storing scanned objects in different locations. See Transfer Scanned Documents to Storage page Select the desired storage plan options. All documents are located in the root directory. Scanned documents are saved in the root of the folder specified in the Storage Location menu. Documents are divided into folders by month, week or type. Folders are created according to the selected criterion (month, week or type) and scanned documents are saved in these folders. New folders are created for each month and week, allowing you to keep track of when documents were scanned. 2. Click the Browse button to specify the location to save the scanned documents. 3. If your computer is equipped with a CD burner, also select the "Show message when ready to write 5 CDs (700 MB)" option. When you need to click the Burn to CD button, a notification will appear. 4. In the link properties window, click OK. 48 Xerox Card Scanner 200 User's Guide If your computer is equipped with a CD burner, also select the option Show message when ready to write 5 CDs (700 MB). When you need to click the Burn to CD button, a notification will appear. 4. In the link properties window, click OK. 48 Xerox Card Scanner 200 User's Guide If your computer is equipped with a CD burner, also select the option Show message when ready to write 5 CDs (700 MB). When you need to click the Burn to CD button, a notification will appear. 4. In the link properties window, click OK.

Scanning Email Properties These properties are applicable to email programs. They allow you to designate a folder for documents to be attached to an email message. Microsoft Outlook allows you to attach documents to a new message immediately after scanning is complete, but other email applications may not support this feature. If you are using one of these applications, such as America Online (AOL), you need to know which folder contains your scanned documents in order to manually attach them to your email messages. 1. Click the Browse button next to the Folder for storing attachments field and select a folder for your e-mail attachments. 2. If your computer is using the AOL service and the folder name for AOL is not valid, click the Browse button and select the correct folder for AOL. Consult AOL for more information on the location of the folder in which AOL stores attachments. 3. If you need to change your e-mail application or change other Internet settings, click the "Internet Options ..." button. The Windows Internet Options Control Panel will open. Go to the Programs tab and select a new mail program from the list. These are the standard Windows browser settings. For more information on browser options, see your Windows documentation. If you are using AOL, see the AOL User Guide for more information before changing the browser settings applicable to AOL. 4. Select options for handling color documents. Convert bitmaps based on screen resolution. Use this setting to ensure that the image matches the computer screen. Convert bitmaps to JPEG. JPEG files can be compressed to make the files smaller and thus faster to send by e-mail or upload to the Internet. 5. Click OK.

Scanning Scanning and burning to a CD If your computer is equipped with a CD-recordable drive, you can burn the scanned images directly to a CD-ROM. This feature is only available for computers running Windows XP or Windows Vista. Scanning to CD 1. Open the One Touch Properties window. 2. Select Burn to CD as the Destination Application. 3. Select a page size and scan configuration. 4. Click OK. 5. Insert your document into the paper feeder. Scanning starts. After the scan is complete, the file will be saved to the location specified in Windows for the files that you plan to burn to the CD. An informational message appears in the Windows notification area that there are files waiting to be written to the CD. 6. Open the One Touch Properties window, select the Burn to CD option, and click the Properties button. 7. Insert a blank CD into your CD drive. 8. Click the Burn to CD button. The CD burning software starts up and the scanned documents are written to the disc. If there are other files waiting to be burned, they will be burned to the CD along with the One Touch files.

Scanning Scanning with Event Forwarding (STI) If you want to specify an application at the start of a scan, you can use the event forwarding function. Scanning with Event Forwarding 1. Open the One Touch Properties window. 2. Select Still Image Client as Destination Application. You cannot specify a page size for this parameter because the actual Destination Application will not be selected until you press the scanner button. 3. Select a scan configuration. 4. Click OK. 5. Insert the document into the paper feeder to start scanning. The Select Scanning Application dialog box appears. 6. Select the required application and click OK. The selected application will open and you can continue scanning using the application's interface.

Scanning Create an HTML web page from scanned documents You can convert scanned pages to HTML format and publish to a website. Scanning to an html Web Page 1. Open the One Touch Properties window. 2. Select Microsoft Explorer as the Destination Application. 3. Select HTML format. Select HTML 4. Select a scan configuration in which the image settings for HTML pages are available. 5. Click OK. 6. Insert your document into the paper feeder to start scanning. After scanning is complete, the document will be first converted by OCR to editable text and then to HTML. A Microsoft Internet Explorer window opens with the converted page. 7. From the Internet Explorer File menu, choose Save As, name the page, and save it in the desired location. 8. You can use Microsoft Internet Explorer or any other application to host your HTML document on the Internet.

Scan Transferring Scanned Documents to Storage With Transfer to Storage, you can scan documents and save them to a folder at the same time. This method is ideal for archiving documents and requires manual storage or other processing. If you select a text file format, images will be automatically converted by OCR to editable text before saving. Filing Documents 1. Open the One Touch Properties window. 2. Select Transfer to Storage as the Destination Application. 3. Select a scan configuration and file format for your document. 4. Click OK. 5. Insert the document into the paper feeder to start scanning. 6. Scanning will begin and all scanned pages will be saved to a folder specified in the One Touch 4.0 Properties window. The scanned documents will be saved in the folder specified in the One Touch 4.0 Link Properties Xerox Card Scanner User's Guide.

Scanning When choosing a storage location for scanned documents, you can specify a local folder, a folder on a server, or on an attached network drive. Scanning to Multiple Archive Folders When archiving documents using the Transfer to Filing function, you can scan documents into multiple folders at the same time. For example, one of the folders can be for working documents, another for personal, and the third for annual reports. To scan to multiple folders, create multiple configurations, each of which is used for a separate storage location for scanned documents. Scan a batch of documents using a scan configuration with an appropriate storage location. Then turn on another configuration and scan the next batch of documents. They will be saved in a different folder. NOTE. The values selected in the storage parameters tab take precedence over the storage location specified in the storage properties window. Setting Multiple Storage Folders 1. In Microsoft Windows, create folders that you want to use to store scanned documents. 2. Open the One Touch Properties window. 3. Select Transfer to Storage as the Destination Application. 4. Click the Create button. Select the Move instead of Storage option. Click the New button. The Scan Settings dialog box appears. 5. To avoid confusion, it is recommended to use the same total name for the new configuration and folder (for example, "Working Papers"). 6. Click the Scan Settings, Page Settings, Advanced Settings tabs and make the necessary changes.

Scanning 7. Click the Storage Options tab. 8. Click the Browse button. 9. Select the folder that was created to store the scanned documents. 10. Click OK. The selected folder will now be designated as a storage location such as Working Papers.

Scanning 11. Click OK. The new configuration appears in the list as the Transfer to Storage configuration. 12. Repeat the steps to create additional new configurations such as Personal Documents. 13. Make sure to use different storage locations for the configurations you create. The Transfer to Storage application now has multiple configurations, each configured to send scanned documents to a specific folder. The new configurations apply to the Transfer Instead of Storage Destination Application Scanning to Multiple Storage Folders 1. Open the One Touch Properties window. 2. Go to the "Scan" tab and select the configuration for saving scanned documents to a specific folder.

Scanning 3. Click the Custom tab and select another configuration to save scanned documents to a specific folder. 4. Click OK. The One Touch Properties window closes. Each button will be assigned its own configuration, which will be displayed when viewing the detailed information about the button. 5. Click the "Scan" button to scan the first document. The document will be scanned and placed in the folder specified in the configuration. 6. After scanning is complete, insert the next document into the scanner and press the "Custom" button to scan the next document. The two sets of documents will be saved in two separate folders.

Scanning Hardware Settings The Device Settings allows you to change the scanner's hardware settings, determine the calibration status, and schedule a cleaning or calibration as part of a monthly maintenance. If some of the options in this window are unavailable, then they do not match your scanner model. Opening the Device Settings Window 1. Right-click the One Touch icon and select Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box appears, which provides information about the Xerox Card Scanner Xerox Card Scanner 200 User Guide.

Scanning 3. Click the Properties button. 4. You can now change the hardware settings for your scanner. Calibration and Cleaning The program keeps track of the last calibration of the scanner. When it is time to re-calibrate the scanner, the text in the last calibration box will turn red. From this screen, you can start the calibration and cleaning services. Detailed instructions for Calibration and Cleaning Services can be found in the Maintenance User Manual on the page Press the Calibrate or Clean button to start the service. 2. When prompted, insert the face up calibration page. If you have started the cleaning service, insert the cleaning page. 3. The scanner will grab the page and skip slowly until the service shuts down. 4. At the end of the calibration, the scanner will eject the page from the back. 5. When completed, the current date and time will appear in the last calibration field.

Scanning Scan or Custom Button Options You can customize how the scanner responds to page insertion. The options let you turn this feature on or off, or change the amount of time it takes for the scanner to detect the presence of paper in the feeder. Enabling Logging Selecting Enable Logging When Paper Feeds Through Scanner means that after inserting a page, the scanner should start scanning automatically. This option is selected by default when installing the scanner. If you want to start scanning from the One Touch Button Panel on the screen, this option must be disabled. Click OK to save your changes and close the window. Paper Pickup Delay You can set the delay time between when paper is fed and when scanning starts. The paper pick-up delay allows you to make sure that the page is inserted straight into the scanner before scanning begins. If the paper pickup delay is 0ms (milliseconds), scanning will begin as soon as the paper sensor indicates that there is paper in the feeder. This option is inactive if the "Enable Logging" option is selected. 1. From the drop-down menu next to Current Event: select the Scan or Custom button for which you want to change the settings. 2. Click the drop-down menu next to Paper Pickup Delay. 3. Select one of the options in the list. Medium (500ms) default value. 4. Click OK to save your changes and close the window. Press the "Reset" button to return the parameter to the factory settings.

Scanning Paper Skew Detection By default, the scanner is set to detect when the document being scanned is at an unacceptable angle. In such cases, scanning stops and the document is returned. This feature can be turned on or off in the scanner hardware properties window on the Device Settings tab. Opening the Device Settings Tab 1. Right-click the One Touch icon and select Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box appears, which provides information about the Xerox Card Scanner Click the Properties button. 4. Select the check box next to Detect excessive paper skew; return document if detected. 5. Click OK to save your changes and close the window.

Scanning with the TWAIN Interface Scanning with the TWAIN Interface You can scan from a TWAIN-enabled application instead of scanning from the One Touch buttons on the scanner or the One Touch Button Panel. Notice Regarding Scanner and TWAIN Standard. TWAIN is a widely accepted standard that computers use to capture images from scanners, digital cameras, and other digital devices. The TWAIN scanning interface is accessible from any TWAIN scanning application installed on your computer. Such applications (such as Nuance PaperPort and NewSoft Presto! BizCard, which are included with the scanner, and many others) can use the TWAIN interface for scanning. Since the TWAIN interface is the same for any software that opens it, you can use the instructions in the user guide to scan with the Xerox Card Scanner 200. To access the TWAIN interface from other software, refer to the corresponding user guide, then return to that guide for scanning instructions. NOTE. The TWAIN scanning interface is available when scanning from the One Touch software. If you are using the Configure Before Scan One Touch configuration and the TWAIN setting, the TWAIN interface will open immediately when you press a button on the scanner, without opening any other TWAIN-compliant application. For more information, see the "Configure Before Scan" section on page. 34. The PaperPort and BizCard User Guides are included on the installation disc included with the scanner. The PaperPort software contains all Help topics that provide answers to questions about every feature of the application. To open the Help window, press F1 on your keyboard or choose PaperPort Help from the Help menu.

Accessing the TWAIN Interface Scanning with the TWAIN Interface Opening the TWAIN Interface from One Touch If the current One Touch configuration uses Configure Before Scan and TWAIN is selected, the TWAIN interface will open immediately without launching PaperPort. The figure below shows as an example the options that must be selected to customize the Custom button to open the TWAIN interface. Placing a document in the paper feed slot opens the TWAIN interface. Opening the TWAIN Interface from an Application Each TWAIN-compliant application has its own procedure for launching the TWAIN interface, but in general terms it is the same for most such applications. 1. Open a TWAIN-compliant scanning application. 2. Use the application command, which opens the TWAIN interface. For example, in PaperPort, click the Scan button, and when prompted, select TWAIN: Xerox Card Scanner 200. Select the scanner display dialog box and click the Scan button in the scan pane. In the BizCard window, click File and select Scan with TWAIN user interface .... Many Microsoft Office applications can access TWAIN from the Insert menu, select Picture and then From Scanner or Camera. 3. The TWAIN interface opens and you can start scanning. Xerox Card Scanner User's Guide Select the Display Scanner dialog box and click the Scan button on the scan pane. In the BizCard window, click File and select Scan with TWAIN user interface .... Many Microsoft Office applications can access TWAIN from the Insert menu, select Picture and then From Scanner or Camera. 3. The TWAIN interface will open and you can start scanning. Xerox Card Scanner User's Guide Select the Display Scanner dialog box and click the Scan button on the scan pane. In the BizCard window, click File and select Scan with TWAIN user interface .... Many Microsoft Office applications can access TWAIN from the Insert menu, select Picture and then From Scanner or Camera. 3. The TWAIN interface will open and you can start scanning. Xerox Card Scanner User's Guide Many Microsoft Office applications can access TWAIN from the Insert menu, select Picture and then From Scanner or Camera. 3. The TWAIN interface will open and you can start scanning. Xerox Card Scanner User's Guide Many Microsoft Office applications can access TWAIN from the Insert menu, select Picture and then From Scanner or Camera. 3. The TWAIN interface will open and you can start scanning.

Scanning Using the TWAIN Interface Scanning Using the TWAIN Interface The TWAIN interface lists the available scanning options using the Xerox Card Scanner Place a page face up in the scanner paper feed slot, aligning the corner with the arrow on the left side of the scanner. 2. Change the settings in the TWAIN interface for the document to be scanned. 3. Click the Scan button in the TWAIN interface. If you need to scan multiple pages, after passing one page, insert the next into the scanner and press the “Scan” button again. Repeat these steps until you have scanned all the pages. 4. After scanning is complete, click the Finish button to close the TWAIN interface window. The scanned image opens in the TWAIN software. The following example shows thumbnails of scanned pages placed on the PaperPort Desktop.

TWAIN Interface Settings Scanning Using the TWAIN Interface Mode. Select the scan mode. Black and White is suitable for scanning in black and white. This mode is for scanning letters, notes and other black and white documents. Grayscale for scanning documents containing drawings or black and white photographs. In addition, you can scan color documents with colors displayed in different shades of gray. Color for scanning magazine articles, photographs, and other color images. Permission. Resolution determines the amount of detail that will be visible in the scanned image. The higher the value, the clearer and sharper the scanned image looks. However, scanning takes longer and the scanned image files are large. Brightness. Sometimes a document is scanned with brightness and contrast settings that make the image too light or too dark. For example, if you have a note made with a light pencil, scan it in a darker color to make it easier to read. Increasing or decreasing the brightness makes the image lighter or darker. Contrast. This is the difference between the lightest and darkest areas in the image. Increasing the contrast enhances the difference between light and dark shades, while decreasing the contrast makes the difference less noticeable. Auto cut to length. Selecting this option allows the scanner to automatically detect the length of the scanned document and crop the image to the bottom of the page. Auto crop to original. Select this option to automatically determine the size of the scanned image. When using the Auto Crop to Original option, always use the paper feed guides on the scanner to avoid skewing the pages. Removing the slope. Select this option to have the scanner detect pages that are scanned at an angle. The program will try to align the resulting image. However, if the tilt angle is too large, the program will not be able to fully align the image. In this case, scan the page again. Remove moire. Moire patterns are jagged, wavy lines that sometimes appear in scanned photographs or illustrations, especially when scanning illustrations from newspapers and magazines. To remove or reduce moiré lines in the scanned image, select the Remove Moire option. This feature is only available when scanning at lower resolutions in the Grayscale and Color modes.

Scanning Using the TWAIN Interface Determine the page size. Select this option to activate the Detect button. Then click the Define button to display the Define Page Size dialog box and select the desired size. Standard click the menu arrow and select a page size from the list. Setting in the corresponding fields specify the size of the page horizontally and vertically. Click on a unit of measure to toggle between millimeters and inches. Click OK. The selected page size appears in the middle of the TWAIN interface on the left side. Autoscanning when entering a document. AutoRun technology detects that a document has been inserted into the feeder and automatically starts scanning. If this option is not selected, click the Scan button. Calibrating and Cleaning the Scanner Using the TWAIN Interface You can use the calibration and cleaning programs using the TWAIN interface. If your computer is running Windows 2000 or 64-bit Windows Vista and the One Touch software for your scanner is not installed, use the instructions to calibrate and clean your scanner. 1. Click on the scanner icon located in the upper right corner of the TWAIN interface.

Scanning Using the TWAIN Interface 2. The Device Settings tab appears. 3. Click the Calibrate button. If you need to clean the scanner, click the Clean button. 4. Place the calibration page face up with text and arrow facing up, with the arrows pointing towards the scanner. The scanner will grab the page and slowly skip it through the calibration process. When cleaning the scanner, insert the cleaning page into the paper feed slot. The scanner will grab the page and skip it back and forth. 5. After completing the calibration or cleaning process, the scanner will return to the page. When the scanner has cleared the page, pull it out.

Scanning with the Windows Image Acquisition Interface Scanning with the Windows Image Acquisition Interface Microsoft Windows XP and Windows Vista include a native scanning interface known as Windows Image Acquisition (WIA), which is used to acquire images from scanners, digital cameras, and other digital devices ... This section is about using Microsoft Paint to scan through the WIA interface. However, you can also use PaperPort and other Windows applications to do this. Scanning with WIA from Microsoft Paint 1. On the Windows taskbar, click the Start button and select All Programs, Accessories, Paint. 2. From the File menu, select From Scanner or Camera. 3. A scan window will open. Select your scan settings and start scanning. 4. Select the color mode that matches the document you are scanning.

Scanning Using the Windows Image Acquisition Interface 5. Insert the document into the scanner's paper feed slot. 6. Click the Scan button in the TWAIN interface. Scanning starts. 7. The scanned images will open in Microsoft Paint (or another WIA application that you use on your computer). NOTE. Windows Vista has additional options for scanning through the WIA interface. Scanning with Microsoft Paint uses the interface described in this section. Other applications do not have access to the extended WIA interface that Windows Vista uses. For instructions on using WIA, see the Windows Help.

Scanning Using the Windows Image Acquisition Interface Fine Tuning Scanning Before scanning a document, you can select new settings to fine tune the scan mode. 1. In the scan window, select the "Adjust the quality of the scanned image" option. 2. Select scan options. Brightness and contrast. Move the sliders to the right or left to change the brightness and contrast of the scanned image. Resolution (dots / inch). Click the up arrow or down arrow and select the number of dots per inch (dots per inch). Higher resolution results in longer scan times and larger scanned image files. Image type. Click on the menu arrow and select the most appropriate type of scanned object. 3. Click OK. The Custom Settings button is now configured to scan with the selected options.

Maintenance Maintenance This section contains information on calibration, cleaning, troubleshooting, uninstallation, scanner specifications, and spare parts. Calibrating the Scanner The scanner must be calibrated at every monthly service to the device. Calibration is performed during software installation, but additional calibration is required to maintain image quality. If you are using the scanner on a daily basis, calibrate it more often. If your scanned images have black or colored vertical lines, this may indicate a need for calibration. If calibrating the scanner does not solve the problem, go to the next section and follow the steps to clean the scanner. Prepare one of the calibration pages. Follow the steps below to calibrate the scanner 1. Right-click the One Touch icon in the Windows notification area (lower right corner of the screen) and choose Show Hardware from the pop-up menu. 2. The hardware properties window for your scanner will open.

Maintenance 3. Click the Properties button to open the Device Settings window for the scanner. 4. Press the "Calibration" button to start the calibration service. 5. Position the calibration page with the front side with the black stripe down and the arrows pointing towards the scanner. The scanner will pull on the calibration page. The scanner will move the page forward and backward during the calibration process. 6. When the calibration is complete, the scanner will eject the page from the scanner. Do not forcefully pull the page out of the scanner. It will release the page when it fully exits the device. Calibrating Using the Windows Control Panel If One Touch was not installed during the initial installation of the scanner driver, see page 9 and follow the steps listed to open the scanner hardware properties. NOTE. If you are using Windows 2000 or 64-bit Windows Vista, see Calibrating and Cleaning Your Scanner Using the TWAIN Interface on page 66. Other supported Windows versions can use these instructions or the instructions in the TWAIN section. 1. Open the Windows Control Panel. 2. Double-click the Scanners and Cameras icon. If you do not see the Scanners and Cameras icon, open the Printers and Other Hardware section. After that, this parameter will be displayed. 3. Xerox Card Scanner 200 should be in the list of connected scanners. Right-click the scanner icon and select Properties to open Device Settings for the scanner. 4. You can now follow the steps in this section to calibrate your scanner. 72 Xerox Card Scanner 200 User's Guide Other supported versions of Windows can use these instructions or the instructions in the TWAIN section. 1. Open the Windows Control Panel. 2. Double-click the Scanners and Cameras icon. If you do not see the Scanners and Cameras icon, open the Printers and Other Hardware section. After that, this parameter will be displayed. 3. Xerox Card Scanner 200 should be in the list of connected scanners. Right-click the scanner icon and select Properties to open Device Settings for the scanner. 4. You can now follow the steps in this section to calibrate your scanner. 72 Xerox Card Scanner 200 User's Guide Other supported versions of Windows can use these instructions or the instructions in the TWAIN section. 1. Open the Windows Control Panel. 2. Double-click the Scanners and Cameras icon. If you do not see the Scanners and Cameras icon, open the Printers and Other Hardware section. After that, this parameter will be displayed. 3. Xerox Card Scanner 200 should be in the list of connected scanners. Right-click the scanner icon and select Properties to open Device Settings for the scanner. 4. You can now follow the steps in this section to calibrate your scanner. 72 Xerox Card Scanner 200 User's Guide If you do not see the Scanners and Cameras icon, open the Printers and Other Hardware section. After that, this parameter will be displayed. 3. Xerox Card Scanner 200 should be in the list of connected scanners. Right-click the scanner icon and select Properties to open Device Settings for the scanner. 4. You can now follow the steps in this section to calibrate your scanner. 72 Xerox Card Scanner 200 User's Guide If you do not see the Scanners and Cameras icon, open the Printers and Other Hardware section. After that, this parameter will be displayed. 3. Xerox Card Scanner 200 should be in the list of connected scanners. Right-click the scanner icon and select Properties to open Device Settings for the scanner. 4. You can now follow the steps in this section to calibrate your scanner. 72 Xerox Card Scanner 200 User's Guide You can now follow the steps in this section to calibrate your scanner. 72 Xerox Card Scanner 200 User's Guide You can now follow the steps in this section to calibrate your scanner.

Maintenance Cleaning the Scanner If calibration does not resolve image quality problems, try cleaning the scanner. Prepare a scanner cleaning sheet. To clean the scanner, follow these steps 1. Right-click the One Touch icon in the Windows notification area (lower right corner of the screen) and select Show Hardware from the pop-up menu. 2. The hardware properties window for your scanner will open. 3. Click the Properties button to open the Device Settings window for the scanner. 4. Click the Cleanup button to start the cleanup service.

Maintenance 5. Place the cleaning sheet in the scanner. The scanner will pull on the cleaning sheet. The scanner will move the sheet back and forth during the cleaning process. 6. When the calibration is complete, the scanner will eject the page from the scanner. Do not forcefully pull the page out of the scanner. It will release the page when it fully exits the device. Cleaning Using the Windows Control Panel If One Touch was not installed during the initial installation of the scanner driver, see page 9 and follow the steps listed to open the scanner hardware properties. NOTE. If you are using Windows 2000 or 64-bit Windows Vista, see Calibrating and Cleaning Your Scanner Using the TWAIN Interface on page 66. Other supported Windows versions can use these instructions or the instructions in the TWAIN section. 1. Open the Windows Control Panel. 2. Double click on the Scanners and Cameras icon. If you do not see the Scanners and Cameras icon, open the Printers and Other Hardware section. After that, this parameter will be displayed. 3. Xerox Card Scanner 200 should be in the list of connected scanners. Right-click the scanner icon and select Properties to open Device Settings for the scanner. 4. You can now follow the steps in this section to clean the scanner. 74 Xerox Card Scanner 200 User's Guide to open Device Settings for the scanner. 4. You can now follow the steps in this section to clean the scanner. 74 Xerox Card Scanner 200 User's Guide to open Device Settings for the scanner. 4. You can now follow the steps in this section to clean the scanner.

Maintenance Optional Cleaning Method The standard cleaning method for the scanner is to clean the scanner with a dry cleaning sheet. If lines, smudges, or blurred areas remain on scanned images, try cleaning the scanner with isopropyl rubbing alcohol. Be careful when cleaning the scanner to avoid injury, skin irritation, or damage to the scanner. Scanner cleaning sheet. A bottle of 70% isopropyl rubbing alcohol solution. Protective rubber or latex gloves. Protective glasses. Cleaning the Scanner with Rubbing Alcohol 1. Right-click the One Touch icon in the Windows notification area (lower right corner of the screen) and choose Show Hardware from the pop-up menu. 2. The hardware properties window for your scanner will open.

Maintenance 3. Click the Properties button to open the Device Settings window for the scanner. 4. Dampen the cleaning sheet with isopropyl rubbing alcohol. Try to dampen the cleaning sheet only where the problem is in the image. For example, if a line or smudge appears in the center of the image, dampen the center of the cleaning sheet. Wet only one side of the cleaning sheet. 5. Click the Cleanup button to start the cleanup service. 6. Place the cleaning sheet in the scanner. Place the page wet side down. The scanner will pull on the cleaning sheet. The scanner will move the sheet back and forth during the cleaning process. 7. When cleaning is complete, the sheet will be ejected from the scanner. When prompted, remove the cleaning sheet. Do not forcefully pull the page out of the scanner. It will release the page when it fully exits the device.

Maintenance Troubleshooting In addition to the troubleshooting information in this section, see the Readme file located on the installation CD. The Readme file contains additional information that can help you diagnose problems with your scanner. If the troubleshooting steps outlined here and in the Readme file do not resolve the issue, please visit our website at Problem: One Touch icon is not displayed in the Windows notification area for more information Check for one of the following reasons. Is the USB cable connected to a USB hub? If you connect devices to your computer via a USB hub, the hub must have an external power source (plugged into a wall outlet). If this does not solve the problem, try connecting the scanner directly to the back of your computer. Is full driver installation selected? The One Touch icon appears in the Windows notification area only if the One Touch software has been installed. If the TWAIN-only installation is selected, the One Touch icon will not be displayed. Installation options are covered on page 9. Problem: The scanner does not scan Check for one of the following causes. Is the cable connected correctly? Check the cable connection. Make sure the USB cable is inserted correctly. Is there a One Touch icon in the Windows notification area? One Touch must be installed for the scanner's AutoRun feature to work. Alternatively, you can try scanning from a TWAIN application such as PaperPort. Did you restart your computer after installing the software? If not, then it is possible that not all the required program files have loaded. Try restarting your computer. Is the scanner connected to a USB hub? Try connecting it directly to your computer's USB port. Has a different TWAIN interface source been selected for image acquisition? If you are using multiple TWAIN devices, such as digital cameras, on your computer, you may have selected a different source for the image. Problem: During installation, you receive an error message "PaperPort installation has not completed" Installation failed. Restart your computer, and then run the PaperPort installation again. Xerox Card Scanner User's Guide Try restarting your computer. Is the scanner connected to a USB hub? Try connecting it directly to your computer's USB port. Has a different TWAIN interface source been selected for image acquisition? If you are using multiple TWAIN devices, such as digital cameras, on your computer, you may have selected a different source for the image. Problem: During installation, you receive an error message "PaperPort installation has not completed" Installation failed. Restart your computer, and then run the PaperPort installation again. Xerox Card Scanner User's Guide Try restarting your computer. Is the scanner connected to a USB hub? Try connecting it directly to your computer's USB port. Has a different TWAIN interface source been selected for image acquisition? If you are using multiple TWAIN devices, such as digital cameras, on your computer, you may have selected a different source for the image. Problem: During installation, you receive an error message "PaperPort installation has not completed" Installation failed. Restart your computer, and then run the PaperPort installation again. Xerox Card Scanner User's Guide such as digital cameras, a different source may have been selected for the picture. Problem: During installation, you receive an error message "PaperPort installation has not completed" Installation failed. Restart your computer, and then run the PaperPort installation again. Xerox Card Scanner User's Guide such as digital cameras, a different source may have been selected for the picture. Problem: During installation, you receive an error message "PaperPort installation has not completed" Installation failed. Restart your computer, and then run the PaperPort installation again.

Maintenance Problem: The installation failed; If the installation is complete, the One Touch 4.0 scanner is not functioning properly. Possible cause is that some of the drivers for another scanner are already installed on the computer. They come into conflict with the One Touch setup parameters. Uninstall these drivers, then reinstall the Xerox scanner. For instructions on uninstalling the drivers, see the documentation for the other scanner. You can also use the basic steps from the Uninstall and Reinstall Scanner section of the page. 79, but instead of uninstalling One Touch 4.0, uninstall the drivers for the other scanner. After uninstalling the drivers for another scanner, uninstall One Touch 4.0 using the instructions on page 79. Then reinstall it by following the steps on page 6. Problem: If the USB cable is disconnected while scanning, the next time you connect the USB cable, the scanner does not connect Disconnect the USB cable from the scanner and then reconnect it. If the scanner does not connect, follow the steps below. 1. Disconnect the USB cable from the scanner. 2. Restart your computer. 3. After rebooting, reconnect the USB cable. Problem: Computer keeps giving out hard disk space errors The minimum requirement is 350 MB of free hard disk space for software installation and basic low resolution scanning. Scanning at high resolution results in files over 1 GB in size. Free up space on your hard drive so the application can save scanned images. Problem: The computer displays "Not enough memory" errors. that the system meets the minimum requirements for using the scanner described on page 3. Problem: Images scanned in poor quality even after recalibrating and cleaning the scanner Try reinstalling the scanner driver. The driver software may have been corrupted.

Maintenance Uninstalling and Reinstalling Your Scanner Here are the instructions to help you uninstall your Xerox scanner, uninstall One Touch 4.0, PaperPort, and any other applications that came with your scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click the Start button, select Settings and then Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add / Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select One Touch 4.0 from the list of programs. Click the Change / Remove button. 4. Confirm the removal of the application by clicking the "Yes" button in the window that opens. The One Touch 4.0 application will be removed from your computer. 5. Disconnect the USB cable from the scanner. 6. Close all open windows and restart your computer. Uninstalling the PaperPort Software 1. On the Windows taskbar, click the Start button, select Settings and then Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add / Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select PaperPort and click the Remove button. 4. A window will open asking if you want to uninstall the PaperPort application. Click the "Yes" button. 5. Close all open windows and restart your computer. Installing a different driver Follow the instructions in Step 1: Installing the Software on page 6 of this User's Guide and follow the steps to install a different driver. Xerox Card Scanner User's Guide Uninstalling the PaperPort Software 1. On the Windows taskbar, click the Start button, select Settings and then Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add / Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select PaperPort and click the Remove button. 4. A window will open asking if you want to uninstall the PaperPort application. Click the "Yes" button. 5. Close all open windows and restart your computer. Installing a different driver Follow the instructions in Step 1: Installing the Software on page 6 of this User's Guide and follow the steps to install a different driver. Xerox Card Scanner User's Guide Uninstalling the PaperPort Software 1. On the Windows taskbar, click the Start button, select Settings and then Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add / Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select PaperPort and click the Remove button. 4. A window will open asking if you want to uninstall the PaperPort application. Click the "Yes" button. 5. Close all open windows and restart your computer. Installing a different driver Follow the instructions in Step 1: Installing the Software on page 6 of this User's Guide and follow the steps to install a different driver. Xerox Card Scanner User's Guide sequentially select the sections "Settings" and "Control Panel". 2. Windows 2000 and Windows XP: Double-click the Add / Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select PaperPort and click the Remove button. 4. A window will open asking if you want to uninstall the PaperPort application. Click the "Yes" button. 5. Close all open windows and restart your computer. Installing a different driver Follow the instructions in Step 1: Installing the Software on page 6 of this User's Guide and follow the steps to install a different driver. Xerox Card Scanner User's Guide sequentially select the sections "Settings" and "Control Panel". 2. Windows 2000 and Windows XP: Double-click the Add / Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select PaperPort and click the Remove button. 4. A window will open asking if you want to uninstall the PaperPort application. Click the "Yes" button. 5. Close all open windows and restart your computer. Installing a different driver Follow the instructions in Step 1: Installing the Software on page 6 of this User's Guide and follow the steps to install a different driver. Xerox Card Scanner User's Guide Select PaperPort and click the Remove button. 4. A window will open asking if you want to uninstall the PaperPort application. Click the "Yes" button. 5. Close all open windows and restart your computer. Installing a different driver Follow the instructions in Step 1: Installing the Software on page 6 of this User's Guide and follow the steps to install a different driver. Xerox Card Scanner User's Guide Select PaperPort and click the Remove button. 4. A window will open asking if you want to uninstall the PaperPort application. Click the "Yes" button. 5. Close all open windows and restart your computer. Installing a different driver Follow the instructions in Step 1: Installing the Software on page 6 of this User's Guide and follow the steps to install a different driver.

Maintenance Xerox Card Scanner 200 Specifications Optical Resolution: 600 dpi External Bit Depth: 24-bit color, 8-bit grayscale, 1-bit bi-tonal (black and white) Scan method: Fast single sheet feed Maximum scan area: 10, 4 x 91.4 cm Light source: Tri-color RGB LEDs Interface: USB 2.0 High Speed TWAIN, WIA Drivers Supported OS Windows 2000 (Service Pack 4) Windows XP 32-bit (Service Pack 2 or 3) Windows Vista 32 or 64-bit Software included Nuance PaperPort Adobe Reader NewSoft Presto! BizCard ArcSoft PhotoImpression Scanner dimensions: Length: 174.5 mm Width: 60.5 mm Height: 38.5 mm Weight: 0.194 kg Operating temperature: 10 to 40 C non-condensing Relative humidity.

Service Xerox Card Scanner 200 Parts List Use the following name and number when ordering a replacement USB cable for your scanner. Name Code Calibration Page Cleaning Sheet High Speed Certified USB Cable Carrying Case Xerox Card Scanner User Guide.