Lord777
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1. Eisenhower Matrix
The technique got its name in honor of the President of the United States D. Eisenhower, who divided all the tasks that faced him into 4 categories, guided by their urgency and importance.
Based on this, the cases were arranged in the cells of the simplest matrix as follows:
According to experts, the mistake of most people is the wrong prioritization. They are more willing to take on the tasks of the last two categories, since it is much easier to do these tasks. Rapid results lead to misleading assessments of personal performance. In fact, it turns out that a person spends efforts on secondary activities, leaving behind what is really important.
2. Technique "Timing"
Time tracking of employees in order to improve labor discipline has been used for more than a dozen years. Automation and accounting programs record the timely arrival and departure, the duration of the employee's working day. But modern technology has gone even further. Today, you can not only find out if a person is present at the workplace, but also check what he is doing.
Several hundreds of similar control systems have been developed to date. Programs are able to automatically register: absence due to sickness, business trips, vacations, days off, flexible work. The system takes into account the duration of the lunch break, untimely leaving or being late, absenteeism.
For all its perfection, time tracking modules provide only superficial timekeeping, while spyware like Maxapt QuickEye helps to track computer activity. With their help, the manager will immediately understand that Maria Ivanovna from the accounting department is not busy working on a report, but communicating on the Odnoklassniki website. Of course, even with the help of such programs it will not be possible to compile a minute-by-minute timekeeping taking into account smoke breaks, tea parties, heartfelt chatter and other "garbage time", but more often than not there is no need for this.
3. Pareto method
Vilfredo Pareto's law says: "20% of the effort spent provides 80% of the result, while the remaining 80% bring only 20% of the result." You can also interpret it in another way: "20% of employees bring the company 80% of the profit." Simply put, only 1/5 of the team works effectively. The efficiency of the overwhelming majority of workers is very low. Their work is just an imitation of hectic activity. If you channel this energy in the right direction, your overall productivity will increase significantly.
The Pareto method is to isolate 20% of the main tasks from the whole mass and focus on them. The decision about what is considered important and what is secondary will be individual in each case. The Eisenhower matrix or the ABC analysis method, which is most often used in combination with the Pareto method, allows the cases to be categorized. ABC analysis is the simplest way to rank cases according to the degree of their importance at the moment.
4. ABC - analysis
This method is considered the most productive and visual way of sorting cases. It allows you to weed out all unnecessary, focus on achieving the main goals. According to this method, all cases are divided into categories:
5. Self-organization of working time
Self-management is perhaps the most effective of all time management tactics. It is applicable both to an individual subject and to the collective as a whole. The system of material rewards and punishments allows the employee to work effectively. In simple terms, fines or bonuses are good incentives for the individual to complete the task assigned to him. It should be noted that the employee himself should also be interested in the competent organization of the work process.
The most important goal of self-management is the maximum realization of the potential of each person in work, creativity, personal life. Using this method provides the following advantages:
Self-management begins with an analysis of work style, which includes a complete time inventory. It allows you to identify the strengths and weaknesses of the organization of the work process, adjust them in the right direction. The inventory of all activities includes:
The reasons for the waste of time can be personal factors, such as disorganization, neglect of work duties, lack of self-discipline, the desire to do everything quickly, in a hurry. However, excessive zeal, the desire to take on all the affairs at once also rarely gives a positive result.
Renowned American business coach Dan Kennedy that phone calls, unscheduled attendees, and protracted meetings are the worst time wasters for a manager. If possible, they should be eliminated or minimized.
6. Method "Pomodoro"
This tactical technique with a funny name was invented in the 80s of the last century by the Italian Francesco Cirillo. As one of the lagging students, the young man decided to start working on himself in order to improve his performance. After conducting a detailed "debriefing", he realized that he could not concentrate on his studies, being distracted by many small matters. Then Francesco brought a timer in the form of a tomato from the kitchen, set it in front of him and noted the time of class.
In a practical way, it was revealed that he was able to study science with concentration within 25 minutes. During this period, the student was never distracted from the book. In the future, it was decided to divide all the time allotted for classes into blocks. The half-hour interval included the time of maximum concentration - 25 minutes, as well as the rest time, which is allocated just for those very small things. The "tomato" method has become widespread today, due to its simplicity, availability and efficiency.
The technique got its name in honor of the President of the United States D. Eisenhower, who divided all the tasks that faced him into 4 categories, guided by their urgency and importance.
Based on this, the cases were arranged in the cells of the simplest matrix as follows:
- Category A - urgent and important, which must be addressed immediately;
- Category B - their solution can be postponed for some time, but it is not worth delaying with them;
- Category B - tasks, the execution of which can be delegated to third parties;
- Category D - cases that are best sent to the trash immediately, since they are not worth the time and effort.
According to experts, the mistake of most people is the wrong prioritization. They are more willing to take on the tasks of the last two categories, since it is much easier to do these tasks. Rapid results lead to misleading assessments of personal performance. In fact, it turns out that a person spends efforts on secondary activities, leaving behind what is really important.
2. Technique "Timing"
Time tracking of employees in order to improve labor discipline has been used for more than a dozen years. Automation and accounting programs record the timely arrival and departure, the duration of the employee's working day. But modern technology has gone even further. Today, you can not only find out if a person is present at the workplace, but also check what he is doing.
Several hundreds of similar control systems have been developed to date. Programs are able to automatically register: absence due to sickness, business trips, vacations, days off, flexible work. The system takes into account the duration of the lunch break, untimely leaving or being late, absenteeism.
For all its perfection, time tracking modules provide only superficial timekeeping, while spyware like Maxapt QuickEye helps to track computer activity. With their help, the manager will immediately understand that Maria Ivanovna from the accounting department is not busy working on a report, but communicating on the Odnoklassniki website. Of course, even with the help of such programs it will not be possible to compile a minute-by-minute timekeeping taking into account smoke breaks, tea parties, heartfelt chatter and other "garbage time", but more often than not there is no need for this.
3. Pareto method
Vilfredo Pareto's law says: "20% of the effort spent provides 80% of the result, while the remaining 80% bring only 20% of the result." You can also interpret it in another way: "20% of employees bring the company 80% of the profit." Simply put, only 1/5 of the team works effectively. The efficiency of the overwhelming majority of workers is very low. Their work is just an imitation of hectic activity. If you channel this energy in the right direction, your overall productivity will increase significantly.
The Pareto method is to isolate 20% of the main tasks from the whole mass and focus on them. The decision about what is considered important and what is secondary will be individual in each case. The Eisenhower matrix or the ABC analysis method, which is most often used in combination with the Pareto method, allows the cases to be categorized. ABC analysis is the simplest way to rank cases according to the degree of their importance at the moment.
4. ABC - analysis
This method is considered the most productive and visual way of sorting cases. It allows you to weed out all unnecessary, focus on achieving the main goals. According to this method, all cases are divided into categories:
- Group A has the highest priority, these are important and urgent matters. Such tasks must be solved as quickly as possible. The contribution of these cases to the achievement of the final goal is 65%, although it will take only 15% of the time to complete them. That is, more than half of all work will be completed in the shortest possible time.
- Group B includes cases that are not urgent, but necessary for execution. The solution of such tasks can be delegated to third parties. It is important to control the timing of their completion, as the cases of group B tend to go into category A if the deadlines are missed.
- Group C - tasks that are commonly called "office routine". It is on them that the lion's share of the staff and manager's working time is spent. Although a person with a low qualification can easily cope with the preparation of reports, the purchase of stationery and other routine work.
5. Self-organization of working time
Self-management is perhaps the most effective of all time management tactics. It is applicable both to an individual subject and to the collective as a whole. The system of material rewards and punishments allows the employee to work effectively. In simple terms, fines or bonuses are good incentives for the individual to complete the task assigned to him. It should be noted that the employee himself should also be interested in the competent organization of the work process.
The most important goal of self-management is the maximum realization of the potential of each person in work, creativity, personal life. Using this method provides the following advantages:
- Time and effort to complete work tasks is reduced;
- Increased productivity;
- The reasons for stress, rush jobs, rush are eliminated;
- Moral satisfaction with work activity increases;
- Qualifications improve, there is an incentive for personal growth.
Self-management begins with an analysis of work style, which includes a complete time inventory. It allows you to identify the strengths and weaknesses of the organization of the work process, adjust them in the right direction. The inventory of all activities includes:
- Main work tasks;
- "Interference" or forced interruptions, the so-called "waste time".
The reasons for the waste of time can be personal factors, such as disorganization, neglect of work duties, lack of self-discipline, the desire to do everything quickly, in a hurry. However, excessive zeal, the desire to take on all the affairs at once also rarely gives a positive result.
Renowned American business coach Dan Kennedy that phone calls, unscheduled attendees, and protracted meetings are the worst time wasters for a manager. If possible, they should be eliminated or minimized.
6. Method "Pomodoro"
This tactical technique with a funny name was invented in the 80s of the last century by the Italian Francesco Cirillo. As one of the lagging students, the young man decided to start working on himself in order to improve his performance. After conducting a detailed "debriefing", he realized that he could not concentrate on his studies, being distracted by many small matters. Then Francesco brought a timer in the form of a tomato from the kitchen, set it in front of him and noted the time of class.
In a practical way, it was revealed that he was able to study science with concentration within 25 minutes. During this period, the student was never distracted from the book. In the future, it was decided to divide all the time allotted for classes into blocks. The half-hour interval included the time of maximum concentration - 25 minutes, as well as the rest time, which is allocated just for those very small things. The "tomato" method has become widespread today, due to its simplicity, availability and efficiency.
